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Metropolitan Council

Senior Administrative Assistant (EQA)

This job has now expired

Employer
Metropolitan Council
Posted
Monday, April 9, 2012
Closes
Thursday, April 19, 2012
Location
390 Robert St. N., St. Paul, Minnesota
Job Type
Employment Status
Salary
$16.48 - $24.72 Hourly

Further information

Recruitment Type:  This position is open to internal and external applicants.

The Metropolitan Council is the regional planning organization for the seven-county Twin Cities metropolitan area.  The Council operates the region’s bus and light-rail transit systems, collects and treats wastewater, coordinates regional water resources, plans and funds regional parks and trails, and provides affordable housing opportunities to low-income households.  The Council board is appointed by and serves at the pleasure of the Governor.

Metropolitan Council Environmental Services (MCES), a division of the Metropolitan Council, is responsible for collecting and treating wastewater from approximately 90 percent of the population in the Twin Cities area. MCES conducts research for water quality and partners with local communities to provide a clean environment for our region. The Senior Administrative Assistant will perform a variety of clerical, administrative and technical services to support the MCES Environmental Quality Assurance (EQA) Department staff and management. 
Example Duties
  • Process regulatory compliance documents by tracking information through all levels of sign off and meeting mailing deadlines.
  • Maintain the department’s filing system (both electronic and hard copy files) of regulatory environmental compliance documents including correspondence, permits, certifications and evaluations, etc.  
  • Order office supplies. 
  • Process training and educational requests for EQA staff by registering online, by phone or purchasing card.
  • Utilize web publishing systems (such Dreamweaver and Contribute) to post and update information on the Internet and Council’s intranet.
  • Maintain staff calendars by scheduling meetings and appointments; reserving conference rooms and audio equipment as needed.
  • Process incoming mail by sorting and distributing to appropriate staff.
  • Prepare EQA files for off-site storage, retrieve files as needed, and maintain inventory records and retention schedule.
  • Perform other duties as assigned.

Qualifications
  • High school graduate or equivalent
  • Two (2) years of experience in a clerical or administrative type position that relates to the type of duties and tasks associated with this position.
Equivalency: Post-secondary education may substitute for six (6) months of work experience.
 Desired Qualifications:
  • Experience using an electronic document management system (such as ApplicationXtender) to prepare and maintain department files.
  • Experience using web publishing software (such as Dreamweaver, Contribute, SharePoint) to post and update information on the Internet.
 Knowledge, Skills and Abilities:
  • Knowledge of Microsoft Office--Word, Outlook, Excel and PowerPoint. 
  • Knowledge of electronic document management systems and processes. 
  • Knowledge of web publishing software to post and update information to the Internet.
  • Knowledge of a body of regulations, requirements, procedures, and operations as associated with the clerical and administrative duties assigned to this position. 
  • Knowledge of basic and commonly used office skills, procedures and equipment.
  • Ability to read and interpret documents, administrative policies, computer software and application manuals, department guidelines and operational procedures.
  • Ability to write routine reports and correspondence.
  • Ability to perform data entry with efficiency and accuracy.
  • Ability to verbally communicate information clearly and concisely.
  • Ability to effectively organize tasks and establish work priorities.
  • Ability to handle multiple tasks and work within deadlines. 
  • Ability to review data for details and accuracy. 
  • Ability to work independently with minimal supervision.

Supplemental Information
Union:  AFSCME Local 668, Pay Grade 27
FLSA Status:  Nonexempt

Selection Process:  Applicant information will be review based on education, experience and answers to the supplemental questions. Applicants who best meet the qualifications for the position will be forwarded to the hiring manager for further consideration and possible invitation to interview.

All employment offers are conditioned upon the candidate passing a criminal background check and a pre-employment drug screen.  Convictions are not an automatic bar to employment and each case is considered on its individual merits as well as the type of work sought.  However, making a false statement or withholding information will cause you to be barred from employment or removed from employment.

Metropolitan Council employees who are applying for positions which are Safety Sensitive; supervisory/managerial; located in Finance, Information Services (IS), Human Resources; or have access to financial records, files/databases, cash, vouchers, transit fair cards will be required to pass a criminal background check.

The Metropolitan Council is an Equal Opportunity/Affirmative Action Employer. If you have a disability that requires accommodation during the selection process, please notify Human Resources at 612/349-7558.

Metropolitan Council