Legal Administrative Assistant

Apr 12, 2012
May 12, 2012
Job Type
Employment Status
Full Time


This individual will:

  • Electronically file documents in state and federal courts. 
  • Transcribe and prepare legal documents/correspondence.
  • Open, review and direct mail.
  • Schedule meetings, depositions, court hearings and make travel arrangements.
  • Heavy client contact with opposing counsel, witnesses and court personnel.
  • Maintain files, profile electronic files and documents, and process legal documents, according to established best practices guidelines.
  • Scanning, photocopying, indexing and filing of paper and electronic documents, including pleadings and correspondence.
  • Process expense reports, disbursements, timesheets, and other administrative paperwork.
  • Provide backup legal administrative assistance, as needed, to ensure overall team success.
  • Perform special projects and tasks as directed by firm management.

Qualified candidates will have:

  • FDCPA experience strongly preferred.
  • Experience with Electronic Case Filings (ECF) in state, federal, and appellate courts strongly preferred
  • Proficiency with Microsoft Office Suite 2010 and Windows 7 strongly preferred.
  • Proficiency with Digital Dictation strongly preferred. 
  • Excellent typing skills (both speed and accuracy).
  • Knowledge and understanding of local court rules.
  • Solid grammar, punctuation, proofreading and overall written and verbal communication skills.
  • Proven attention to detail; excellent organizational skills.
  • Exemplary telephone etiquette.
  • Advanced client service skills.
  • Strong work ethic, professional demeanor and reliability a must.
  • Ability to manage multiple calendars including docketing of court appearances.
  • Ability to work in a fast-paced environment, managing multiple priorities, deadlines and conflicting requests.
  • Ability to work under pressure with any and all litigation deadlines and/or attorney imposed deadlines.
  • Ability and affinity for adapting to various personalities and work styles and the ability to successfully produce in that environment.
  • Ability to work independently and work in a team environment.
  • Ability to work 37.50 – 40 hours between 6:30am – 5:30 pm Monday – Friday.
  • Ability to work overtime on occasion to meet position responsibilities and deadlines.
  • Ability to lift up to 25 lbs.
  • Ability to sit for extended periods of time.


    Please email resume and cover letter to Jessica Castro at

    No agencies please.  


Similar jobs

Similar jobs