EXECUTIVE ASSISTANT
Responsibilities:
- Administrative support for Senior Vice President of Marketing
- Maintain calendar for Senior Vice President of Marketing
- Schedule monthly staff meetings for Senior VP of Marketing and prepare agendas
- Fill out expense reports for Senior VP
- Maintain org charts
- Maintain departmental phone lists, marketing by department, birth dates, home addresses and phone numbers
- Track marketing department office supplies
- Enter PTO into Kronos for all departmental employees on Macs; keep hard copies PTO on file for all marketing employees
- Answer incoming calls and direct as needed
- Open and distribute mail for marketing department
Requirements:
- Minimum of 5 years administrative experience in office setting
- PC proficient with working knowledge of MS Word, Excel and Power Point
- Clear writing and communication skills
- Detail orientation
- Strong organizational, multitasking, and time management skills
- Flexible and adaptable to change
- Self motivated with a positive attitude geared toward proving excellent service to internal and external customers
- Team player
- Ability to communicate effectively with all levels of internal and external personnel
