POSTION DESCRIPTION:
This position has supervisory responsibility for the inventory and disbursement processing areas of the department. The position will also have a role in planning and coordinating activities of departmental projects to ensure that goals and objectives are accomplished within the prescribed time frame and budget parameters.
RESPONSIBILITIES:
- Oversee the Inventory area of the department
- Ensure timely processing and payment of inventory related invoices
- Assist and monitor vendor statement analysis & reconciliation
- Communication with merchandising and D.C's on purchases and any variances
- Oversee the monthly reconciliation of Open Purchase Orders
- Develop and create key processing controls to ensure timely and accurate payments
- Oversee inventory area's compliance testing and proactively resolve issues
- Reinforce a positive Team environment that builds cooperative relationships
- Assist in building policies and compliance within the inventory team and larger department as a whole
- Write technical memos, procedures and flowcharts as needed
- Work independently with Team while keeping management informed of any significant issues
- Daily supervision of disbursement processing
- Oversee the daily tasks associated with processing disbursements
- Perform disbursement tasks as needed
- Work closely with Department Director and Managers to identify and schedule projects, project deliverables, milestones and required tasks
- Define objective of project
- Complete tasks, assign duties, responsibilities and coordinate activities of resources to ensure that project progresses on schedule and within budget
- Communicate project status/issues in weekly report as well as making management aware of urgent issues in a timely manner
- Perform end user testing and trainin
- Write technical memos, procedures and flowcharts for processes
- Ensure department compliance with policies and procedures
- Miscellaneous duties and projects as assigned
REQUIREMENTS:
- Minimum of 5 years proven Accounts Payable experience supervising in a high volume Accounts Payable Department
- Bachelor's degree in accounting or related field preferred
- Proficient in Microsoft Office
- Ability to communicate professionally and effectively, both verbally and in writing, with all levels of personnel
- Outstanding Leadership & Team building skills
- Proven analytical and problems solving skills
- Ability to plan and meet project deadlines
- Ability to work 40 hours a week or more as needed
