Administration and Record Manager

$60 - $65K
Feb 20, 2013
Mar 22, 2013
Job Type
Employment Status
Full Time

We have an exciting opportunity to join an exceptional company as an Administration and Records Manager. This is a direct hire postion with a salary of $60 to $65K.  Individuals in this position  oversees management of office spaces, including purchasing, vendor management, business continuity plans, day-to-day operations and various administrative support functions. Additionally, is responsible for overall records management program and policies working collaboratively across all areas of the company

  • Maintains office facilities, including shared space such as conference and break rooms.
  • Manages space planning process and handles all office moves, space changes and building or lease relationship activities.
  • Responsible for the purchasing of office and other facilities supplies for all locations.
  • Collaborates with functional groups to draft, coordinate and maintain the Emergency Response Program. With IT and Risk Management, leads the longer-term business continuity and disaster recovery plan development and implementation.
  • Oversees vendor relationships and purchasing processes, including those related to travel, safety/security, office supplies and maintenance, etc., and performs routine reviews of vendors and pricing.
  • Plans the development and implementation of records management policies.
  • Develops and keeps current documentation on policies and procedures for the RIM program.
  • Maintains records such as contracts, vendor documents, business insurance files, etc.
  • Oversees administrative and reception support across locations, specifically supervising one administrative assistant, as well as any future office-based administrative positions
  • Coordinates back-up support as needed
  • Performs regular assessments of administrative support needs
  • Handles front desk reception at corporate office location and covers switchboard for half days during the week. Provides back-up coverage for full days on occasion to cover for special events or PTO situations.
  • Provides administrative support to various senior leaders as needed.

To be considered for this position, you must have the following skills and qualifications:

  • 7-10 years of office services, facilities management and administration experience, including 5+ years in a leadership role
  • 3+ years of experience with a formal Records Information Management program; formal RIM training preferred
  • Bachelors degree preferred, or Associates degree and equivalent experience
  • Excellent written and verbal communication skills
  • Strong service orientation and collaborative style with both internal teammates and external customers or business partners
  • Ability to work independently and to work well with senior managers and staff
  • Ability to handle and prioritize multiple tasks
  • Proficiency with computers and Microsoft Office including PowerPoint, Word and Excel, as well as familiarity with Outlook and Intranet technology

Interested and qualified candidates should use the built-in StarTribune application feature to submit your resume and qualifications or you can email it to for consideration.  Thank you.

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