Humera - Administrative and Professional Staffing

Administrative Assistant III

Location
Chanhassen, MN, USA
Salary
Contact For Rate
Posted
Jan 24, 2017
Closes
Jan 26, 2017
Job Type
Employee
Employment Status
Full Time
Duties:
  • Coordinate and maintain calendar for the VP/GM including domestic and international travel arrangements. Manage calendar changes with anticipation of the related impact to the VP/GM schedule, travel and commute time, as well as materials and information necessary to the executive?s daily preparation.
  • Manage executive?s email inbox and voice mails and address/re-direct emails as necessary. Prioritize requests for appointments and redirect to other senior leaders to manage the efficiency of the VP/GM calendar and commitments.
  • Establish and maintain effective working relationships with management, staff and customers and suppliers, both internal and external.
  • Handle correspondence as directed, including composition and disposition of letters and memos. Ensure confidentiality of all documents, messages and telephone calls according to established processes, procedures, and policies.
  • Prepare and edit presentation materials for senior level meetings; reports, and forms, sometimes with limited direction.
  • Work on projects requiring analytical skills; i.e.: provides support on organizational processes/projects such as organizational planning, performance reviews, AOP planning.
  • Maintain, track, and provide reports relating to department budget and expenses, research and resolve issues relating to expense reports, purchase orders, invoices, etc. Manage the requisition process for purchasing of equipment/supplies for the department.
  • Oversee and ensure efficient and effective office procedures and work flow.
  • Perform other administrative duties as required (i.e., scheduling meetings and seminars, photocopying documents, and maintaining department files).
  • Works on special projects as assigned.