Three Rivers Park District

Human Resource Intern

Location
Administrative Center, Plymouth, Minnesota
Salary
$12.81 - $21.14 Hourly
Posted
Jan 21, 2017
Closes
Feb 18, 2017
Category
Human Resources
Job Type
Intern
Employment Status
Seasonal
Job Type
Seasonal

Description
To develop and apply knowledge and techniques related to Human Resources, Staffing, and Training, with a primary focus on systems support services.

This position is approximately 20 hours per week starting in mid March with an anticipated end date of mid June.


Essential Duties and Responsibilities
Performs collection and entering of data for a variety of payroll and financial information into the Park District's HMS payroll system.
  • Ensures communication and collaboration for data management purposes between the payroll and staffing operations functions.
  • Assists in maintaining all HR/payroll data entry including time and attendance, HR personnel changes and onboarding forms.
  • Enters W-4 data and follow up on corrective action needed.

  • Under the guidance of a Human Resource Partner, develops and applies knowledge in a variety of human resource programs and associated projects as assigned in some of the following functional areas based on Department need:
  • Performance management process and all related activities.
  • Employee safety management program.
  • Organization training, learning and development programing.
  • Analytical data administration.
  • Park District clothing program.
  • Strategic recognition initiatives.
  • Onboarding activities for the Park District.

  • Learns and applies techniques with coordination of employee training and development activities including ongoing employee onboarding activities.
  • Assists with the delivery of employee onboarding activities such as seasonal employee orientation sessions, Seasonal Seeds.
  • Coordinates delivery of the Seasonal Seeds scheduled sessions including reservations, invitations and session set-up.

  • Under the guidance of a Human Resource Partner, develops and applies knowledge in the delivery of staffing operations services to the organization.
  • Supports the HR Partner in developing and implementing recruiting activities for seasonal positions.Ensures field staff are utilizing consistent and compliant seasonal hiring procedures and processes.
  • Develops and applies techniques in talent acquisition activities.

  • Supports the Human Resources Manager by performing varied complex responsibilities related to human resources functions.
  • Updates documents, records, and databases
  • Prepares a wide variety of correspondence and reports
  • Collects data and conducts research on best practices.

  • Assists in maintaining current and confidential personnel records, medical records, and employee background files in accordance with Park District policy and Minnesota Government Data Practices Act.
  • Assists HR staff in implementing an organized file system and maintains all personnel, medical and background files in an accurate, organized and timely manner.

  • Develops and maintains effective communications and relationships within the Human Resources Department and throughout the Park District.

  • Responds to inquiries from staff, vendors/consultants and the general public.
  • Works collaboratively with appropriate parties to resolve issues.

  • Keeps supervisor and other appropriate staff promptly informed of important matters necessary for effective functioning of the department.
  • Ability to maintain a high degree of confidentiality on sensitive issues.

  • Performs other related work as apparent or assigned.


    Qualifications
    QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

    EDUCATION AND/OR EXPERIENCE: Must be enrolled in and working towards a Bachelor's Degree within an approved college-credited work project in the areas of Human Resources, Organizational Development, Psychology, Business Administration, Public Administration or related field.

    LANGUAGE SKILLS:  Ability to read and interpret documents such as employee action forms, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence. Ability to use correct grammar, spelling, and punctuation, and the ability to communicate effectively orally and in writing.
     
    MATHEMATICAL SKILLS:  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
     
    REASONING ABILITY:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.  Sound judgment in determining priority of work necessary to meet required deadlines, while exhibiting strong organizational skills.
     
    OTHER SKILLS AND ABILITIES:  Proficient at data entry and in use of personal computers, keyboards and a variety of software including word processing, database management, and spreadsheet applications. Ability to work under minimum supervision.  Ability to develop and maintain effective working relationships with visitors and other Park District personnel. As required must be able to travel to Park District facilities, properties, and meeting locations to conduct on-site work in a timely manner.

    PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    While performing the duties of this job, the employee is regularly required to sit, use hands and arms to handle or manipulate office equipment, talk, and hear.  The employee is occasionally required to stand, walk, stoop, kneel, and crouch in performing daily office work.  The employee must occasionally lift and/or move up to 25 pounds.

    WORK ENVIRONMENT: The work environment characteristics described here are represen­tative of those an employee encounters while performing the essential functions of this job.
     
    The employee regularly works in a controlled indoor environment.  The noise level in the work environment is usually moderate.


    Selection Procedure
    A fully completed Three Rivers Park District Online Application must be received by Human Resources by the closing date and time listed on the job posting. Applications will be evaluated on the basis of relevant experience and training. A top group of applicants will be invited to participate in further job screening. 
    Final appointment is contingent upon the applicant passing a background investigation including a criminal history search. Costs of the background will be paid for by Three Rivers Park District.