Institutional Research Analyst

River Falls, Wisconsin
Apr 19, 2017
May 19, 2017
Employment Status
Full Time



Associate Policy & Planning Analyst with working title
Institutional Research Analyst

The University of Wisconsin River Falls, a member of the University of Wisconsin System, is located in scenic west central Wisconsin, 30 miles from the multi-cultural, multi-ethnic cities of Minneapolis and St Paul. Year-round arts, cultural and recreational events are easily accessible from River Falls. UWRF's 6,100 undergraduate and graduate students pursue degrees in four colleges: Arts and Sciences, Education and Professional Studies; Agriculture, Food and Environmental Sciences; and Business and Economics.

The University provides an excellent environment for learning, emphasizing the importance of faculty-student interaction in classrooms, laboratories, academic advising, and co-curricular activities. A favorable student-faculty ratio affords opportunity for meaningful interchange between faculty and students. Strong interests in teaching, research and community service are highly valued. More information about UWRF can be found at:

The Position:

This full-time academic staff position works with administrators, faculty, and staff to analyze data and publish reports that measure and document the performance of the University of Wisconsin River Falls. The IR Analyst coordinates and provides responses to data requests from UW System and external entities. The IR Analyst also works with faculty to support research efforts; administrators to support and measure efforts towards meeting institutional goals and engages in individual research and analysis to answer ad hoc inquiries. The IR Analyst follows a methodology for documenting data requests and maintains procedures for obtaining data in a consistent manner and replicating results for periodic reports.

Specific Duties and Responsibilities:

30% Provide Support for University Decision Making:

Prepares analytical information needed by university leaders for evaluation, assessment, planning, and management decisions. Conducts data gathering, cleansing, analysis and reporting on projects which range from complex institutional research projects to standardized reports. Consults with requesting entity to define project, performs extraction of data from information systems, tabulates and analyses information, prepares reports, and presents findings to leadership groups. Conducts regularly scheduled analysis to update retention statistics, monitor enrollment trends and project graduation rates and time-to-degree. Conducts an annual study of academic unit performance in support of the Program Prioritization and Program Audit and Review process. Regularly updates quantitative information about the University on the Institutional Research web site.

20% Provide Data, Reports, and Support for External Organizations:

Develops reports on institutional data and university activities to meet mandatory federal, state, UW system and accreditor reporting requirements. Develops, coordinates, collects data and prepares responses for entities such as the National Survey of Student Engagement (NSSE), the Integrated Postsecondary Education Data System, the National Postsecondary Student Aid study, the UW System Central Data Request, the Common Data Set and other standardized data collection activities. Develop and maintain a calendar of required data submissions and establish project teams to insure timely submission of complete and accurate data.

15% Survey Administration:

Serves as the administrator of survey software tools (e.g. Qualtrics) used by the university. Trains and supports faculty, staff, and students in the use of appropriate survey software tools. Implements policies and procedures related to campus surveys.

15% Distributed Data Gathering and Analysis Support

Assist users of data analysis tools on campus to collect and correctly analyze data and information. Serve as the subject matter expert for the analytical use of various data sources and tools. Answer questions and provide assistance for staff developing ad hoc queries and reports. Provide information support for the University assessment lead. Serve on the PS Leads committee and evaluate how changes to the PeopleSoft transactional system will affect the extract, transformation and loading of transactional data to the data warehouse and whether changes in existing queries will become necessary.

10% Accreditation and Certification Support:

Work with ad hoc and standing committees and University administrators to provide data, reports and analyses in support of institutional accrediting, certification and eligibility for such organizations as the U.S. Department of Education, the State of Wisconsin, the University of Wisconsin System, the Higher Learning Commission and the National Collegiate Athletic Association.

5% University Service

Provides appropriate representation on university committees (e.g. Assessment Committee, PP-PAR Ad Hoc Committee, Academic Affairs Directors Committee, Business Intelligence Committee, Strategic Enrollment Management Team, Tech Council Committee)

5% Other duties as assigned

Qualifications Required:

  • Bachelor’s degree and 5 or more years experience as a data, business or reporting analyst; or
  • Bachelor’s degree and a graduate certificate in data science or institutional research from a regionally accredited educational institution.
  • Demonstrated proficiency querying large, complex databases using commercial reporting tools (e.g. Hyperion/Brio, Cognos, PeopleSoft query, Oracle Business Intelligence suite) or SQL based RDBMS such as MySQL, SQL Server or Toad;
  • Proficiency with developing queries using SQL, and
  • Demonstrated awareness of and sensitivity to diverse student populations and ability to contribute to the University’s commitment to enhancing student awareness and appreciation of diverse ethnic cultural heritages.

Additional Desired Qualifications:

  • Master's Degree in computer science, data science or related field
  • Background in statistical data analysis and use of statistical packages (e.g. SPSS, R, SAS, Minitab etc.);
  • Experience with data warehouses, data marts and dimensional data models;
  • Experience with PeopleSoft for HR, Financials and/or Campus Solutions
  • Experience working in higher education
  • Understanding of business requirements gathering techniques
  • Excellent analytical and problem-solving skills
  • Exceptional attention to detail and accuracy
  • Strong communication skills
  • Evidence of ability to work both independently and in collaborative project team
  • Ability to deliver accurate work on time

Materials not submitted through cannot be considered


  • Letter of interest specifying qualifications and experience (cover letter)
  • An unofficial transcript (official copies of transcripts will be required if hired).
  • Provide the names, addresses, telephone numbers, and e-mail addresses of three references who can specifically comment on your ability, experience and professional preparation (references).

Inquiries should be addressed to:
Tim Buttles

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials by 11:59 p.m. May 31, 2017.  A criminal background check will be completed on final candidates.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.  See Wis. Stat. sec. 19.36(7). 

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-3926.

UW-River Falls Diversity Statement: We declare that diversity and inclusivity are core values. We dedicate ourselves to build a culture grounded in principles of equity, social justice, and excellence. We fundamentally affirm and embrace the multiple identities, values, belief systems, and cultural practices of all individuals and communities. We will address fundamental issues of bias, discrimination, and exclusion.

The University is committed to creating an educational community which enhances student awareness and appreciation of diverse ethnicities and cultures and identities which actively supports tolerance, civility and respect for the rights and sensibilities of each person without regard to economic status, ethnic background, political views, sexual orientation, or other personal characteristics or beliefs. Awareness of and sensitivity to diverse ethnic and cultural heritages are especially sought in applicants.

UWRF is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran status, and membership in the national guard, state defense force, or any other reserve component of the military forces of the United States or the State of Wisconsin. All persons, especially women, persons of color, people with disabilities and protected veterans are encouraged to apply.  Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.

For a copy of the UWRF campus safety information, see or call University Police at (715) 425-3133 for a paper copy. This material includes crime statistics (Annual Security Report) and information on crime prevention, sexual assault, and drug/alcohol issues.

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