Humera - Administrative and Professional Staffing

Payroll Administrative Assistant

7 days left

St. Paul, MN, United States
Contact For Rate
Apr 25, 2017
May 05, 2017
Job Type
Employment Status
Full Time
Humera is looking for a Administrative Assistant in St. Paul, MN. This is a long term contract opportunity with a possibility to be hired on.

Position Summary:
To ensure that collections support functions such as payroll, auditing, scheduling, and administrative functions are performed in a manner that results in service that consistently delight the department.
    Job Duties/Responsibilities:

  • Ensure collections team members are properly paid for work performed and accurately paid for mileage incurred
  • Enter exception reports into Celeritime for MN and NE collection teams
  • Ensure appropriate holiday pay is entered
  • Communicate with managers regarding PTO, EST and other pay code types
  • Audit and prepare mileage reports for manager approval
  • Create and maintain mileage forms
  • Provides support to processes that focus on providing excellent customer service to our donors, sponsors and employees
  • Assign Instant Evaluate comments
  • Post and/or send out Instant Evaluate Comments
  • Enter sponsor survey results to Monthly Team Performance Data
  • Create and Update employee list in Instant Evaluate
  • Acts as a back-up for department scheduling team
  • Perform day of staffing movement
  • Distribute communications to collections and leadership teams via a variety of sources
  • Using Hemasphere create and update schedules as required
  • Assist with operation change memos Provides administrative support to collections leadership team
  • Execute and enter data for Team Monthly Performance Data
  • Ensures accurate and timely delivery of operation documentation
  • Assist managers with monthly team meetings (agenda, room set-up, presentations, etc.)
  • Provide data tracking support for managers, supervisors or others as requested
  • Tasks that may include special assignments, projects, initiatives or other department support as assigned.

  • 2 years secondary education or High School Diploma or equivalent
  • 2 years related work experience

  • 1-2 years administrative support experience, payroll related experience preferred
  • 1 year experience in a blood center or related field working or performing complex scheduling functions preferred

    Additional Skills:
  • Strong professional communication skills
  • Proficiency Microsoft Excel and Word experience, strong proficiency preferred
  • Demonstrated experience and strengths tracking and entering data
  • Proficiency and experience using data management programs
  • Strong organizational skills and attention to detail
  • Demonstrated ability to work within multiple deadlines/timelines
  • Adaptable and effective communication to work within and cross-departmentally