Humera - Administrative and Professional Staffing

Payroll Administrative Assistant

St. Paul, MN, United States
Contact For Rate
Apr 25, 2017
Apr 29, 2017
Job Type
Employment Status
Full Time
Humera is looking for a Administrative Assistant in St. Paul, MN. This is a long term contract opportunity with a possibility to be hired on.

Position Summary:
To ensure that collections support functions such as payroll, auditing, scheduling, and administrative functions are performed in a manner that results in service that consistently delight the department.
    Job Duties/Responsibilities:

  • Ensure collections team members are properly paid for work performed and accurately paid for mileage incurred
  • Enter exception reports into Celeritime for MN and NE collection teams
  • Ensure appropriate holiday pay is entered
  • Communicate with managers regarding PTO, EST and other pay code types
  • Audit and prepare mileage reports for manager approval
  • Create and maintain mileage forms
  • Provides support to processes that focus on providing excellent customer service to our donors, sponsors and employees
  • Assign Instant Evaluate comments
  • Post and/or send out Instant Evaluate Comments
  • Enter sponsor survey results to Monthly Team Performance Data
  • Create and Update employee list in Instant Evaluate
  • Acts as a back-up for department scheduling team
  • Perform day of staffing movement
  • Distribute communications to collections and leadership teams via a variety of sources
  • Using Hemasphere create and update schedules as required
  • Assist with operation change memos Provides administrative support to collections leadership team
  • Execute and enter data for Team Monthly Performance Data
  • Ensures accurate and timely delivery of operation documentation
  • Assist managers with monthly team meetings (agenda, room set-up, presentations, etc.)
  • Provide data tracking support for managers, supervisors or others as requested
  • Tasks that may include special assignments, projects, initiatives or other department support as assigned.

  • 2 years secondary education or High School Diploma or equivalent
  • 2 years related work experience

  • 1-2 years administrative support experience, payroll related experience preferred
  • 1 year experience in a blood center or related field working or performing complex scheduling functions preferred

    Additional Skills:
  • Strong professional communication skills
  • Proficiency Microsoft Excel and Word experience, strong proficiency preferred
  • Demonstrated experience and strengths tracking and entering data
  • Proficiency and experience using data management programs
  • Strong organizational skills and attention to detail
  • Demonstrated ability to work within multiple deadlines/timelines
  • Adaptable and effective communication to work within and cross-departmentally

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