Doherty Top Talent is partnering with a national brokerage firm in Springfield, MO in search of an Administrative Assistant. We offer career development, benefits, and an amazingly supportive team. This is a direct hire position with regular business hours Monday-Friday. Ideal candidates have 3+ years of administrative experience.
The Administrative Assistant performs daily branch office operations, processes listing and sales contracts, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management and branch administrative staff. May provide work direction for clerical staff and coordinate daily general office activities.
Administrative Assistant Responsibilities
- Receive, process and review listing and sales contracts. Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities as needed. Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports. Prepare and transfer earnest money.
- Maintain office appearance, distribute and process mail, process accounts payable and receivable, reconciling petty cash, maintaining office supplies and forms. Answer switchboard, greet visitors, schedule appointments and assist with client communications.
- Assist training new office personnel. May provide work direction to other office staff. Train new sales agents on office equipment and computer programs. Act as a liaison between sales associates and office management. Provide support to office management and back-up support for clerical staff as needed.
- Create brochures, flyers/postcards, sign-in sheets, promotional pieces as assigned. Create letters to clients, presentation materials, sales associate introduction cards and temporary business cards. Assemble buyers and sellers guides. Set up and update client and customer sphere of influence databases; create farming database for sales associates.
Administrative Assistant Qualifications · Minimum high school diploma or the equivalent. Secondary education preferred. · Three years clerical or administrative experience. · Knowledge of real estate, title and/or mortgage business preferred. · Strong computer skills; proficient in Microsoft Office products. · Strong verbal and written communication skills. · Ability to prioritize and handle multiple tasks and project concurrently. · Effective analytical and problem-solving skills. Attention to detail.
To apply for the Administrative Assistant position, please click Apply Now and complete our online application. For questions or further information about the Administrative Assistant position please call our office at (612)-208-1611 or email DTT_Minneapolisclerical@doherty.jobs.
Download our mobile app for iOS & Android | www.doherty.jobs/app