St.  Catherine University

Administrative Assistant - Office of Academic Affairs

Sep 07, 2017
Oct 10, 2017
Employment Status
Full Time
Position Summary Information Position Responsibilities

The Academic Affairs Department at St. Catherine University invites applications for a full-time Administrative Assistant position. This position coordinates and manages the administrative operations of the Office of the Associate Provost and Dean of the Graduate College and the Henrietta Schmoll School of Health.

• Coordinate communications, including taking calls, responding to emails and interfacing with faculty, staff and healthcare partners
• Schedule meetings and appointments and manage travel itineraries
• Arrange school, department and committee meetings
• Arrange large school meetings and university events
• Maintain an organized filing system of electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and faculty
• Draft documents for team members and healthcare partners
• Prepare HSSH newsletter monthly

Position Qualifications

• BA/BS and five (5) years of administrative assistant experience required.
• Proficient with Google Mail, Microsoft Suite, Adobe, Excel, Power Point, Publisher
• Able to take minutes and have sufficient writing skills to produce a written record of the school, department and committee meetings;
• Able to prioritize and organize multiple detailed and simultaneous tasks and take responsibility for projects; must be able to work productively with frequent interruptions;
• Self-starter and highly organized individual who possess excellent telephone and public relations skills and is appreciative of the confidentiality and impartiality required for an executive office.
• Able to respond respectfully and effectively to people of all cultures, in a manner that affirms the worth and preserves the dignity of individuals, families and communities.

Special/Other Requirements Summary To apply: Please go to the St. Catherine University Employment Site at to apply electronically. Candidates of color are encouraged to apply as are those who will contribute to a diverse candidate pool. Applicants may also visit the University Human Resources office, located in Derham Hall Room 8, to submit an electronic application. Review of applicants will begin immediately and will continue until the position is filled; however, priority will be given to complete applications received by September 15, 2017.

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
EEO/AA/Drug Free Workplace Employer ~~Tobacco-Free Campuses

Our University is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit:

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