Humera - Administrative and Professional Staffing

Administrative Assistant III

7 days left

Location
Wayzata, MN, United States
Salary
Contact For Rate
Posted
Oct 10, 2017
Closes
Oct 27, 2017
Job Type
Employee
Employment Status
Full Time
Humera is seeking an Administrative Assistant III for our client located in Wayzata, MN.

Our client is a company that provides food, agriculture, risk management, financial and industrial products and services around the globe. The person in this position will be performing basic clerical duties to support the Finance Department,

This position plays a key role in quality assurance and compliance with department standards as well as providing service and assistance to Corporate Audit staff. This position acts as liaison between Corporate Audit and global IT services, provides on-boarding, off-boarding and ongoing support for the department staff. In addition, provides administrative support for the Auditor Assistant software.
This is a long term contract opportunity!
Duties:
    40%: General Office Administrative Tasks:

  • Manage Corporate Audit Director's calendar
  • Assist Leadership Team with requests and miscellaneous job-related duties.
  • Update and maintain other department records:
  • Set up New Hires:
  • Create New Hire books.
  • Request Directory Services (DS), Active Directory (AD) and Lotus Notes IDs.
  • Request appropriate applications (includes ordering equipment, manager overrides, information transfer from server to server).
  • Request computers to be set up.
  • Skype Phones
  • AMEX Cards (sending out application prior to start).
  • Meet with each New Hire on Admin policies & procedures and get them set up on computer.
  • Add information to databases (Access and Auditor Assistant).
  • Maintain Records Management (electronic and hard copy).
  • Visa letters (as requested).
  • Complete requests for office maintenance (lights, keys, office equipment, security).
  • Mail distribution
  • Conference Room schedules.
  • Order and maintain working levels of supplies, stationery, business cards, etc.

  • 25% : Review & Issue Department Reports:

  • Ensure consistency within each report and from report to report, spelling, grammar, and formatting for all reports. Reports include:
  • Audit Reports
  • Executive Summary Report (Quarterly).
  • Create template, have LT fill in comments, then proof and clean up formatting.
  • Audit Committee Report (Semiannually).
  • Create templates, update certain portions, have LT input all other information, then proof and clean up formatting.
  • KPMG Annual report & documentation request.
  • Balanced Scorecard (Monthly). Pull information and complete portions of the BSC.

    25% : Auditor Assistant Maintenance and Support:

  • Assist Process Coordinator in maintaining and updating policies and procedures, including information on the LAN as well as in Auditor Assistant.
  • Maintain flow of in-process databases within Auditor Assistant.
  • Maintain Audit Plan & IMC databases in Auditor Assistant with current personnel.

    10% : Miscellaneous Tasks & Requests:

  • Complete any other duties as requested or assigned.

Requirements:
Associates Degree in Office Administration or comparable focus or equivalent experience.

  • Ability to handle highly confidential material.
  • Ability to learn and develop a strong understanding of Auditor Assistant.
  • Ability to learn and develop a strong understanding of Audit's reporting procedures.
  • Strong computer skills (Word, Excel, PowerPoint, Access and Visio).
  • Extensive knowledge of the English language - written and verbal.
  • Demonstrated skills in proofreading, editing and overall attention to detail.
  • Proven independent thinking skills. Can make decisions and take action proactively to improve the quality of the deliverable.
  • Proven ability to communicate/interact with a diverse work force both internal and external to the department and the corporation.
  • Demonstrated ability to manage multiple priorities/projects effectively.
  • Demonstrated ability to be flexible and adapt to an ever-changing work environment.
  • Strong commitment to customer service.
  • Able to create good working relationships within and outside of the department.
Preferred Qualifications
  • Solid understanding of company policies.
  • Lotus Notes experience.

Schedule:
8:00 am - 4:30 pm Monday - Friday

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