Administrative Assistant - Front Office

Location
Minneapolis, Minnesota
Salary
$15-$18/HR
Posted
Nov 11, 2017
Closes
Dec 11, 2017
Ref
AGR-AAFO1
Job Type
Employee
Employment Status
Full Time

As the first point of contact for anyone visiting the office, this person will represent the organization in a dedicated and professional manner. In addition, this person will provide daily administrative support to the Human Resources department.

Responsibilities:

  • Provides support to external customers, business partners, vendors, job applicants and employees in person and over the phone.
  • Answers the main office phone in a friendly and timely manner, screens and directs incoming phone calls to the appropriate party, with the ability to recognize a potential new client.
  • Maintains orderly appearance of the lobby and welcome desk areas.
  • Orders and stocks supplies as needed.
  • Provides administrative support to the Human Resources Department including: coding of invoices, tracking of employee records, and updating the organizational chart.
  • Runs month-end reporting for cross-functional departments, which may include: new hires, terminations, and address changes.
  • Screens, relays, and follows up on email, telephone, and mail correspondence in order to direct communications to the appropriate parties and/or respond to inquiries. 
  • Coordinates orders and expenses for department catering orders.
  • Provides support and vacation relief to administrative and executive assistants.

Requirements:

Bachelor's Degree in Business Administration or related area. 1-2 years of relevant work experience.

  • Professional written and verbal communication skills.
  • Demonstrated ability to multi-task, work independently, and within a team.
  • Strong attention to detail, organizational skills, initiative, and follow up.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint) applications.

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