Humera - Administrative and Professional Staffing

Administrative Assistant

Inver Grove Heights, MN, United States
Contact For Rate
Apr 07, 2018
Apr 10, 2018
Job Type
Employment Status
Full Time
Humera has an opening for an Administrative Assistant for our client in Inver Grove Heights, MN. This is a short term opportunity.
  • Ability to accurately, confidentially and securely maintain and/or store records, documents, files and other information
  • Ability to work in a fast paced environment.
  • Ability to determine, prioritize, schedule and complete job assignments and projects without supervision and within the time allocated
  • Ability to operate independently and effectively while following established procedures and protocols
  • Ability to anticipate and/or recognize problems and/or complications and to determine and implement practical corrective solutions to problems and issues
  • Ability to demonstrate critical thinking skills when completing unique or complex job assignments
  • Ability to maintain confidential information
  • Knowledge of word processing, database and spreadsheet office software applications (Microsoft Office preferred)
  • Ability to organize and maintain computerized and/or manual records and files
  • Ability to work with detailed information accurately
  • Ability to communicate effectively both orally and in writing
  • Ability to interact effectively with students, parents, staff, outside agencies and the general public
  • Perform other duties as assigned by supervisory personnel
  • Perform under normal office conditions.
  • Perform within low to moderate noise levels with frequent interruptions caused by normal office traffic.
  • Perform at moderate to high pace for extended periods of time.
  • Perform with professionalism, proficiency and precision.
  • Maintain all building budget accounts.
  • Prepare, send, open, account and distribute purchase order and other supply items.
  • Assist in finding daily substitute teachers, manage absences in the substitute system and greet substitutes at beginning and end of the day.
  • Coordinate school mailings.
  • Coordinate student recognition events.
  • Maintain trimester honor roll list.
  • Assist with all Summer Academy related duties.
  • Assist ten month administrative assistants as needed.
  • Act as back up receptionist for attendance administrative assistant.
  • Assist with annual school opening and closing procedures.
  • Communicate with parents and public as necessary.
  • Prepare and maintain all notices, records, newsletters and supply orders.
  • Process all materials assigned by the building principal.
  • Compose routine correspondence in accordance with the principal.
  • Maintain a running inventory of all materials and supplies, re-order and accounting for as necessary.
  • Maintain student information system for enrollment, reports and labels as needed.
  • Assist staff, parents and students as requested by the principal.
  • Maintain office machines. Contact provider for maintenance.
  • Perform other duties as assigned by the building principal or other administrators.

  • High school diploma or equivalent and three years of clerical experience
  • Experience in a school setting and bilingual skills preferred

Monday - Friday from 7:30 a.m. - 4:00 p.m.

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