Humera - Administrative and Professional Staffing

Administrative Assistant

Location
Lakeville, MN, United States
Salary
Contact For Rate
Posted
May 03, 2018
Closes
May 05, 2018
Job Type
Employee
Employment Status
Full Time
    Humera is looking for a Administrative Assistant for our client in Lakeville, MN. This position provides administrative support to the Director of Facilities & Plant Planning and the facilities core management team across all aspects of facility operations. This is a short-term contract opportunity!
    Duties:
    • Effectively answers phone calls and emails; responding to requests for information or assistance and forwarding to the correct team member(s) when appropriate.
    • Accurately prepares, processes, and distributes correspondence for the facilities management team including, but not limited to; agendas, forms, reports, meeting minutes, meeting materials, presentations, and the monthly newsletter.
    • Assists the Director of Facilities and Plant Planning with Board of Education agenda items and Weekly Administrative updates
    • Accurately tracks the department's spending on construction projects in the database.
    • Maintains department's asset lists (e.g. technology, equipment, vehicles).
    • Maintains emergency call lists for each facility.
    • Coordinates the district's flag program, including half staff notifications.
    • Reviews and approves on-line orders of custodial supplies and parts to ensure compliance with purchasing procedures.
    • Collect receipts of purchased items for the department and return items if needed.
    • Performs other duties as assigned by the Director of Facilities and Plant Planning.

    Requirements:
    • High School diploma, GED, or equivalent certification.
    • Two years of office experience, or equivalent, preferred.
    • Excellent written and verbal communication skills.
    • Excellent proofreading skills.
    • Excellent customer service skills.
    • Excellent computer skills and the ability to use Google Suite (docs, forms, sheets, slides) on a daily basis.
    • Technical skills to be able to operate and troubleshoot office equipment (e.g. copiers and printers.)
    • Basic knowledge of facility operations.

    Schedule:
    Monday - Friday 8 am - 5 pm
    Open to part-time contract must work minimum of 20 hours a week.

Similar jobs

Similar jobs