Humera - Administrative and Professional Staffing

Administrative Assistant

Lakeville, MN, United States
Contact For Rate
May 03, 2018
May 05, 2018
Job Type
Employment Status
Full Time
    Humera is looking for a Administrative Assistant for our client in Lakeville, MN. This position provides administrative support to the Director of Facilities & Plant Planning and the facilities core management team across all aspects of facility operations. This is a short-term contract opportunity!
    • Effectively answers phone calls and emails; responding to requests for information or assistance and forwarding to the correct team member(s) when appropriate.
    • Accurately prepares, processes, and distributes correspondence for the facilities management team including, but not limited to; agendas, forms, reports, meeting minutes, meeting materials, presentations, and the monthly newsletter.
    • Assists the Director of Facilities and Plant Planning with Board of Education agenda items and Weekly Administrative updates
    • Accurately tracks the department's spending on construction projects in the database.
    • Maintains department's asset lists (e.g. technology, equipment, vehicles).
    • Maintains emergency call lists for each facility.
    • Coordinates the district's flag program, including half staff notifications.
    • Reviews and approves on-line orders of custodial supplies and parts to ensure compliance with purchasing procedures.
    • Collect receipts of purchased items for the department and return items if needed.
    • Performs other duties as assigned by the Director of Facilities and Plant Planning.

    • High School diploma, GED, or equivalent certification.
    • Two years of office experience, or equivalent, preferred.
    • Excellent written and verbal communication skills.
    • Excellent proofreading skills.
    • Excellent customer service skills.
    • Excellent computer skills and the ability to use Google Suite (docs, forms, sheets, slides) on a daily basis.
    • Technical skills to be able to operate and troubleshoot office equipment (e.g. copiers and printers.)
    • Basic knowledge of facility operations.

    Monday - Friday 8 am - 5 pm
    Open to part-time contract must work minimum of 20 hours a week.

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