Humera - Administrative and Professional Staffing

HR Administrative Assistant

Location
Fridley, MN, United States
Salary
Contact For Rate
Posted
Jun 19, 2018
Closes
Jun 22, 2018
Job Type
Employee
Employment Status
Full Time
Humera is looking for a Human Resources Administrative Assistant for our client in Fridley, MN. Our client designs and manufactures flexible circuits, heaters, sensors, and instruments; as well as integrated thermal solutions. The candidate in this position will provide administrative support to the Human Resources department. This is a contract opportunity with the potential to be hired-on!


Duties:
  • Support HR team and Hiring Managers throughout recruiting process
  • Help prepare job postings and post open positions
  • Maintain candidate information in our Applicant Tracking System (ATS)
  • Screen selected non-exempt/production applicants
  • Schedule in-person and phone interviews; ensure interviewers have interview packets for interviews
  • Collect and file interview documentation
  • Ensure applicants/candidates receive appropriate and timely feedback regarding their candidacy
  • Maintain candidate flow and staffing metrics reports
  • Assist candidates with the scheduling and completion of pre-employment activities
  • Assist with new employee on-boarding process
  • Coordinate I-9, E-Verify, and EECO/Affirmative Action documentation to ensure compliance
  • Back up the receptionist for lunch breaks and time off; greet visitors; answer and direct incoming phone calls appropriately. Serve as a first point of contact for candidates, employees, vendors, and customers
  • Perform general administrative duties that may include photocopying, coordinating meetings and appointments, ordering food for meetings, typing, faxing, making badges, etc.
  • Participate on the employee event planning committee
  • Additional HR Projects as assigned

Requirements::
  • High School Diploma or equivalent required
  • Minimum of 1 year providing administrative support in human resources, recruiting, training, customer service or other work experience requiring frequent people interaction in a fast-paced environment
  • Excellent communication skills, both verbal and written
  • Demonstrated ability to provide exceptional customer service both in person and over the phone
  • High energy, positive and proactive
  • Excellent organizational, time management and problem solving skills
  • Strong attention to detail
  • Ability to adapt quickly and reprioritize as business needs change
  • Ability to respond to and resolve basic questions and concerns, redirecting complex issues to the appropriate HR team member
  • Experience working in a fast-paced, dynamic and, multicultural environment
  • Ability to maintain confidentiality
Preferred Requirements:
  • Associates or Bachelor's degree
  • Strong administrative skills
  • Basic understanding of the recruitment life cycle
  • Intermediate computer skills; Microsoft Office applications including Outlook email & calendar for scheduling), Word, Excel, PowerPoint and SharePoint
  • Some exposure to HRIS, applicant tracking systems (ATS), or Enterprise Resource Planning (ERP) Systems (like IFS)
  • Ability to use basic office equipment; phone system/switchboard, copier, scanner, and fax machine
  • Basic understanding of HR processes and procedures; ability to follow process
  • Ability to compile information and produce basic reports
  • Experience providing accurate and compliant records management

Schedule:
Monday - Friday 7:30 am - 4:30 pm


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