Humera - Administrative and Professional Staffing

HR Administrative Assistant

Fridley, MN, United States
Contact For Rate
Jun 19, 2018
Jun 22, 2018
Job Type
Employment Status
Full Time
Humera is looking for a Human Resources Administrative Assistant for our client in Fridley, MN. Our client designs and manufactures flexible circuits, heaters, sensors, and instruments; as well as integrated thermal solutions. The candidate in this position will provide administrative support to the Human Resources department. This is a contract opportunity with the potential to be hired-on!

  • Support HR team and Hiring Managers throughout recruiting process
  • Help prepare job postings and post open positions
  • Maintain candidate information in our Applicant Tracking System (ATS)
  • Screen selected non-exempt/production applicants
  • Schedule in-person and phone interviews; ensure interviewers have interview packets for interviews
  • Collect and file interview documentation
  • Ensure applicants/candidates receive appropriate and timely feedback regarding their candidacy
  • Maintain candidate flow and staffing metrics reports
  • Assist candidates with the scheduling and completion of pre-employment activities
  • Assist with new employee on-boarding process
  • Coordinate I-9, E-Verify, and EECO/Affirmative Action documentation to ensure compliance
  • Back up the receptionist for lunch breaks and time off; greet visitors; answer and direct incoming phone calls appropriately. Serve as a first point of contact for candidates, employees, vendors, and customers
  • Perform general administrative duties that may include photocopying, coordinating meetings and appointments, ordering food for meetings, typing, faxing, making badges, etc.
  • Participate on the employee event planning committee
  • Additional HR Projects as assigned

  • High School Diploma or equivalent required
  • Minimum of 1 year providing administrative support in human resources, recruiting, training, customer service or other work experience requiring frequent people interaction in a fast-paced environment
  • Excellent communication skills, both verbal and written
  • Demonstrated ability to provide exceptional customer service both in person and over the phone
  • High energy, positive and proactive
  • Excellent organizational, time management and problem solving skills
  • Strong attention to detail
  • Ability to adapt quickly and reprioritize as business needs change
  • Ability to respond to and resolve basic questions and concerns, redirecting complex issues to the appropriate HR team member
  • Experience working in a fast-paced, dynamic and, multicultural environment
  • Ability to maintain confidentiality
Preferred Requirements:
  • Associates or Bachelor's degree
  • Strong administrative skills
  • Basic understanding of the recruitment life cycle
  • Intermediate computer skills; Microsoft Office applications including Outlook email & calendar for scheduling), Word, Excel, PowerPoint and SharePoint
  • Some exposure to HRIS, applicant tracking systems (ATS), or Enterprise Resource Planning (ERP) Systems (like IFS)
  • Ability to use basic office equipment; phone system/switchboard, copier, scanner, and fax machine
  • Basic understanding of HR processes and procedures; ability to follow process
  • Ability to compile information and produce basic reports
  • Experience providing accurate and compliant records management

Monday - Friday 7:30 am - 4:30 pm

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