Humera - Administrative and Professional Staffing

Executive Assistant

7 days left

Location
Bloomington, MN, United States
Salary
Contact For Rate
Posted
Jun 12, 2018
Closes
Jun 26, 2018
Job Type
Employee
Employment Status
Full Time
Humera is looking for an Executive Assistant for our client in Bloomington, MN. Our client is a 100+ year old privately held business. They are widely known for being a strong and stable company, with an excellent reputation as being a place for long-lasting careers. The Executive Assistant provides comprehensive administrative support to the President and additional support for others as designated. Key activities will include providing day-to-day support on administrative duties, interacting with a high level of professionalism among internal and external personnel, and managing correspondence and communication on behalf of the President. This is a Direct Hire position!


Duties:
  • Serves as a confidential assistant, preserving confidential information related to sensitive business matters
  • Prepares and reviews correspondence, notices, memos, reports, and other communications
  • Prepares briefings or other information to best prepare President in front of meetings, presentations or other important matters
  • Responds with utmost professionalism on behalf of the President on certain matters
  • Maintains and preserves the time of the President, both on calendar and in-person
  • Provides administrative support including:
    • Travel coordination
    • Calendar and scheduling
    • Processing invoices, expenses, and executing purchase orders
    • Answering phones
    • Managing communications coverage
  • Greets employees, customers, or vendors coming in for meetings
  • Facilitates room preparation, notes, presentation materials, lunch, or any other logistics required for meetings
  • Independently creates, edits, or prepares presentation materials
  • Interface with all levels of employees
  • May perform event planning for meetings or presentations

Requirements:
  • Experience handling high level confidential and sensitive material
  • Minimum of 5 years experience in a C-suite setting providing executive support
  • Experience drafting professional communications, interacting with business partners from legal counsel to customers to charity partners
  • Personal characteristics: detail-oriented, customer service orientation, diligent, professional demeanor, acts with integrity, committed with consistent follow through
  • Strong business acumen
  • Superior verbal and written communication skills
  • Able to meet deadlines, anticipate needs, demonstrate initiative, and independently complete tasks
  • Strong customer service orientation
  • Works well independently and is resourceful
  • High school diploma: further education or training related to business is preferred
  • Software skills: Microsoft Office, Outlook, Excel, PowerPoint

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