Procurement Technician

Location
Minneapolis, Minnesota
Posted
Jul 20, 2018
Closes
Aug 17, 2018
Job Type
Employee
Employment Status
Full Time

Position:                Procurement Technician

Salary Range:        CL-25, Step 1 – 25 ($43,270 - $54,106) based on qualifications. Step 26 – 61 ($54,558 - $70,362) through salary progression or salary matching

Location:               Minneapolis, Minnesota

Closing Date:         August 17, 2018 or until filled.

The U.S. Bankruptcy Court for the District of Minnesota seeks a Procurement Technician to assist in the purchasing process for the court.  Occasional travel to St. Paul, Duluth and Fergus Falls divisional offices is required. 

Position Overview:

The Procurement Technician performs and coordinates administrative, technical, and professional work ensuring that the court unit is provided with supplies, materials, equipment, and services required for optimal functionality. The incumbent ensures compliance with appropriate guidelines, policies, and internal controls. Duties include purchasing supplies, equipment, and furnishings as required. The Procurement Technician may assist with procurement related projects at the direction of higher level staff.

Representative Duties:

  • Serve as Level 1 (lower level) Contracting Officer to procure office supplies under the guidance of the Procurement Specialist and Chief Deputy Clerk.  Research and seek lowest cost options available. Adhere to the Guide to Judiciary Policy and court’s internal control procedures on procurement practices.   
  • Coordinate the supply rooms in Minneapolis and St. Paul courthouses. Deliver paper and supplies. Conduct inventory of supplies and prepare requests for purchases. 
  • Receive purchased supplies and check deliveries against packaging slips. Check deliveries and invoices against purchase orders for type, quantity, and condition. Enter and update information on purchase orders and inventory into automated databases. 
  • Serve as the court’s custodial officer.  Track inventory by tagging property and entering data in an automated system. Conduct physical sightings of accountable and nonexpendable property, as required by audit requirements.
  • Work with IT and other appropriate court staff on a variety of tasks.
  • Work with the Chief Deputy and Procurement Specialist to coordinate moving of furniture and equipment.  Report maintenance and repair problems to the General Services Administration.
  • Escort vendors when working in the courthouses; for example: movers, delivery staff and document shredding crew.
  • Identify and maintain list of vendors and suppliers of goods and services.  Assist in the research and evaluation of suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities, as well as reputation and history.
  • Oversee copier maintenance issues, including coordinating for repairs.
  • Assist in identifying and disposing of excess property.
  • Assist Procurement Specialist or supervisors with follow-up to vendors and customers, such as clarifying or expediting orders. Obtain quotes from vendors for supplies, furniture, and services.
  • Provide support to other departments and administrative staff as required.
  • Perform other duties as assigned.

Education and Experience:

One year of progressively responsible clerical or administrative experience providing specialized knowledge of relevant procurement and property management procedures and involving the use of inventory guidelines and automated systems for tracking inventory. High school graduation or equivalent required. Education and experience that demonstrates attention to detail, ability to take directions from others, excellent organization skills, computer experience and customer service skills. Ability to communicate effectively (orally and in writing) with others.  Two or more years of progressively responsible specialized experience preferred. Additional education beyond high school graduation or equivalent preferred. 

Knowledge and Skills: 

  • Knowledge of government procurement procedures, guidelines, policies and protocols.
  • Knowledge of financial systems and protocols needed to maintain purchase order information and invoice payment processing is preferred. 
  • Skill in researching, interpreting and implementing guidelines, rules, regulations and policies related to purchasing.
  • Ability to consistently demonstrate sound ethics and judgment.
  • Strong organizational ability and attention to detail.
  • Ability to communicate effectively, both orally and in writing, with requesters and vendors, providing strong customer service, developing excellent ongoing working relationships, and resolving difficulties, all while complying with all regulations, rules and procedures.
  • Skill in use of automated systems, including the court’s financial management system and other systems related to procurement activities. 

Conditions for Employment:

Candidates must demonstrate organizational skills, good judgment, and willingness to work with legal, technical, administrative and operations staff in a cooperative environment.  Candidates must maintain absolute confidentiality of sensitive information.  

All employees of the court are required to adhere to the Code of Conduct for Judicial Employees, which is available for review upon request.

Benefits:

  • Paid vacation and paid sick leave
  • Optional participation in choice of health plans, dental and vision insurance programs, group life insurance program, long term care insurance, and optional participation in a pre-tax flexible spending account plan for commuter reimbursement, and dependent care and medical expenses not covered by health insurance
  • Participation in the Federal Employee Retirement System (FERS)
  • Optional participation in the Thrift Savings Plan with matching contributions (similar to 401K)
  • Public transit subsidy as the budget permits
  • 10 paid holidays per year
  • Options for telework and/or compressed scheduling
  • This position is subject to mandatory EFT (Electronic Funds Transfer) participation for payment of net pay.

Additional Information:

  • Applicants must be citizens of the United States or be authorized to work in the United States. Please note citizenship requirements:
    http://www.uscourts.gov/careers/search-judiciary-jobs/citizenship-requirements-employment-judiciary
  • Only the most qualified applicants will be contacted for personal interviews. No telephone calls please.
  • Applicants to be interviewed may be asked to provide a completed Application for Judicial Branch Federal Employment (Form AO 78), and a list of references.
  • Applicants selected for interview must travel at their own expense.
  • The U.S. Bankruptcy Court is not authorized to reimburse candidates for interview or relocation expenses.
  • As this position is deemed “high-sensitive” the successful candidate will be required to undergo a background clearance which includes fingerprinting, and updated background investigations every five years.

Application:

Qualified applicants should email a cover letter and resume in a single document to: mnb_applications@mnb.uscourts.gov.  Please refer to ANNOUNCEMENT #2018-11 in the email transmittal. 

The U. S. Bankruptcy Court has the right to modify the conditions of this vacancy announcement, or withdraw this announcement, either of which may occur without prior written or other notice.

The United States Bankruptcy Court is a part of the Judicial Branch of the United States Government. Employees of the United States Bankruptcy Court serve under “Excepted Appointment” and are considered “At-Will” employees. 

Please visit the employment (http://www.mnb.uscourts.gov/employment) section of our website for other requirements and benefits information.

THE UNITED STATES BANKRUPTCY COURT IS AN EQUAL OPPORTUNITY EMPLOYER.

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