Humera - Administrative and Professional Staffing

Administrative Assistant

7 days left

Minneapolis, MN, United States
Contact For Rate
Aug 17, 2018
Aug 25, 2018
Job Type
Employment Status
Full Time
Humera has a position available for an Administrative Assistant for our client, a large law firm located in Downtown Minneapolis. Our client is an is an Fortune 100 law firm with offices located throughout the U.S., and offices in Asia and the UK. This is a long term contract opportunity! Job duties will include

  • MRM
  • Scheduling meetings
  • Vendor Checks
  • Benson Form + invoice submitted to Accounts Payable
  • Expense Reimbursements
  • ChromeRiver
  • Travel Arrangements
  • Scheduling flights for managers/coordinators -reaching out to hospitality to have them arrange hotel
  • Registrations
  • Registering BDM members for events / organizations / memberships
  • Business Card Ordering (Eastern Offices)
  • Filling out order form with info from talent and sending it to external vendor.
  • Professional photos
  • Arranging photo sessions for professionals (only professionals on the website)
  • Ensuring photographers provide professional photo according to FaegreBD specifications
  • Editing final photo for website and material request use
  • Uploading photos to professional's biography
  • Alerting DPD to processed photos for email and directory use
  • Manage promo products / store
  • Track inventory in excel
  • Field requests and fill them where possible
  • Bill back for items
  • Work with vendor to order more/new items
  • Event Support
  • CLE applications
  • On-site support
  • Gathering / prepping materials
  • Ticket Distribution
  • Distributing physical and electronic tickets to attorneys/organizations per Caitlin Fears' instructions
  • Assisting Coordinators/Mangers with various projects
  • Generally dealing in Excel or PowerPoint
  • Research, data gathering, tweaking pre-existing materials
  • Esprit de Corps
  • Planning monthly birthday treats
  • Planning other fun events for team (both sponsored and not sponsored)
  • Cold Calls
  • Taking / screening cold calls from general public. If inquiry seems to be in our sphere of expertise, running it up the flag pole

Required Skill Sets

  • Advanced knowledge of MS Office
  • Excellent data entry skills
  • Excellent administrative skills
  • Excellent written and verbal communication skills
  • Strong organizational skills including attention to detail and follow through
  • Able to take direction from several people
  • Ability to work individually with little to no supervision
  • Able to process large volumes of data entry and daily email
  • Kind, friendly, good team player

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