Staff Assistant

Minneapolis, MN
Aug 10, 2018
Sep 09, 2018
The Minneapolis VA Health Care System
Job Type
Employment Status
Full Time

The primary purposes of this position are to: 1) provide administrative management for grant and career development award submissions; 2) perform a range of interim project coordination activities for newly funded and soon-to be completed grants to ensure their successful start-up and completion, 3) provide program information management for CCDOR's research projects and investigators' activities for annual citation and research reporting.


NOTE: This is a TERM appointment (not-to-exceed 4 years). Term appointments are non-status, nonpermanent appointments of limited duration. Term employees are eligible to earn leave and generally have the same benefits as permanent employees including health and life insurance, within-grade increases and Federal Employees Retirement System and Thrift Savings Plan coverage. Term appointments may be extended without further competition.

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-09. At the GS-07 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-09. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher level work, and availability of funds.
This position is located in the Center for Chronic Disease Outcomes Research (CCDOR) at the VA Medical Center in Minneapolis, MN.

  • Creates and manages a system where all grant documentation is organized and available for quick retrieval.
  • Manages the ART reporting database and identify new methods/procedures for capturing Center data to ensure accuracy and completeness of information for the Annual Report.
  • Oversees grant budget design and development and Just In Time budgets to ensure all budgets are in compliance with the specific rules and regulations of the funding agency.
  • Prepares and submits required funding documents and makes budget revisions and justifications.
  • Holds a Federal Government purchase card and provides guidance on purchasing.
  • Acts as a Contract Officer Technical Representative managing contracting for small procurements that require varying approaches.
  • Provides leadership and direction on the grant submission process and leads a training meeting or series of meetings for investigators and staff.
  • Analyzes current grant preparation processes and identify areas for improvement and take necessary initiative to implement improvements to ensure the maximum number of grants are successfully submitted and funded each cycle.
  • Performs other duties assigned.

Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m.
Recruitment & Relocation Incentives: Not authorized
Financial Disclosure Report: Not Required

Travel Required

Not required

Supervisory status No

Promotion Potential 9


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