Department Coordinator

Minnetonka, MN
$45,000 - $54,000 DOQ
May 30, 2018
Jun 29, 2018
Job Type
Employment Status
Full Time

Functions and Responsibilities:

Administrative Responsibilities:

  • Coordinates departmental finances including purchasing, budgeting, billing, reconciliation and vendor payments.  Responsible for departments’ accounts payable and receivable.
  • Coordinate project budgets and provide financial oversight, produce budget reports, reconcile purchases.
  • Act as primary point of contact with vendors regarding purchase orders, warranty, service contracts, and other relevant matters.
  • Proactively identify improvements to processes, macros, documents, tools, and reports.
  • Maintain the inventory database, asset tagging and inventory of new devices and other technology assets.
  • Create and track assigned issues and effectively communicates operational information promptly.
  • Support special or ongoing projects, ensuring those project goals, schedules and timelines are met.
  • Assist in event-planning coordination and creation of supporting materials.
  • Provide administrative support to the Director of Information Support Services including correspondence, scheduling of meetings, and other duties as needed or assigned.
  • Perform other duties as apparent or assigned.

Minimum Qualifications:

  • Minimum of five years of experience in providing advanced administrative support, with at least two years of experience assisting with budget management or preparation.
  • Must be able to understand purchasing and accounting procedures.
  • Demonstrated aptitude and enthusiasm for learning new technologies.
  • Excellent written and oral communication, interpersonal, organizational and problem solving skills.
  • Detail-oriented, accurate and thorough with strong organizational skills.
  • Ability to coordinate multiple resources and personnel to take projects through to successful completion.
  • Ability to work with multiple and changing priorities.
  • Strong initiative and problem-solving skills.
  • Principles of record keeping, records retention, records management, and file maintenance.
  • Planning, prioritizing and completing assignments with minimum supervision.
  • Excellent computer skills including proficiency in MS-Office including Microsoft Word and Excel.
  • Ability to work independently as well as a team player.

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