Receptionist/Administrative Support

Bloomington, Minnesota
$30,000.00-$40,000.00 DOQ
Aug 28, 2018
Sep 27, 2018
Employment Status
Full Time


Individuals and businesses that partner with our client organization are diverse and often have complex needs. As a Receptionist/Administrative Support, you will play an integral role with the entire organization, particularly with the Management Team. You will work under the direction of the Director of Human Resources and you must be very dependable and flexible in this position.

You need to be proactive, able to multi-task in a fast-paced environment, and Client Service focused to help maintain good Client relationships both externally and internally.

Receptionist/Administrative Assistant Duties:

Greet and direct visitors to appropriate staff (after calling to advise of, and identify visitor)

Answer incoming calls

Take and promptly deliver clear, concise messages when required

Page when necessary & Greet Clients, Vendors, etc.

Enter Client, Vendor and Carrier Business Cards in Microsoft Outlook

Send for Messenger Services, sign for delivery of packages

Update directories: Telephone listing, Team Divisions, Anniversaries, Birthdays

Route faxes

Sort and distribute all incoming mail

Update and assemble New Hire Packet for Human Resources

Organize and Maintain Mail Boxes

Order Supplies as directed by Human Resources

Set up conference room for meetings as directed by Human Resources or Managers

Book conference rooms through Outlook Calendar

Other clerical duties or projects as required by Team Leaders, i.e., assist with certificate mailings (stuffing envelopes) and laminate sales and some new hire materials

Track gift card awards through Excel spreadsheet

Refill coffee machine bins daily and clean inside coffee machine each week

Track coffee and supplies for individual kitchens

Clean two Refrigerators once a month

Administrative Support:

Support COO & Director of Human Recourses on a daily basis; producing information by procuring, transcribing, formatting, inputting, editing, copying, scanning, and transmitting information of all types

Enhancing Colleagues' Clients' and Business Partners' confidence

Welcoming guests and customers by greeting them, in person or on the telephone, answering or directing inquiries

Education: College Degree preferred or equivalent work experience.

Experience: 2 years’ administrative support in business environment or other related services industries required.

Preferred Qualifications:

Discretion and confidentiality

Exemplary planning and time management skills

Ability to prioritize and multi-task efficiently

Ability to work effectively under pressure to meet deadlines

Extensive written and verbal communication skills

Ability to work in Team setting

High energy level

Good interpersonal skills

Must be flexible and work independently

Working knowledge of Microsoft Word, Excel, Outlook and Power Point

Salary: $19.00 to $20.00 /hour

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