Member Programs, Public Outreach & Communications Coordinator
The American Institute of Architects - Minnesota, founded in 1892, is the professional association for architects in the state of Minnesota. As a state component of AIA National, with three local chapters, AIA Minnesota has nearly 2,400 members and a staff of eight professionals. AIA Minnesota provides a wide variety of programs and services, including producing a regional conference, delivering continuing education programs, publishing the award-winning magazine Architecture MN, producing public architecture-related events, producing awards programs, lobbying on behalf of the profession at the state legislature, and fostering equity, diversity and inclusion in the profession of architecture. For more information, please visit www.aia-mn.org.
Reporting to the Director of Communications, Advocacy & Public Outreach – who will provide work direction and guidance regarding the prioritization of tasks – the Member Programs, Public Outreach & Communications Coordinator will support the efforts of AIA Minnesota staff and volunteers as related to residential architecture programs, various communications vehicles (including Architecture MN magazine, Matrix newsletter, and websites), advocacy efforts, events, and core operations of the association. The Coordinator will ensure that AIA Minnesota, the three local chapters of AIA, and the Minnesota Architectural Foundation are viewed as responsive, engaged, and reliable sources of information and assistance to members, collaborators, and the general public.
Duties & Responsibilities
Member Programs and Public Outreach
- Provide coordination support to the Women in Architecture Committee and the Residential Architecture Committee, and for their related programs, including the Homes by Architects Tour, Home of the Month program, and Architecture MN magazine events, with work direction primarily provided by the Director of Equity, Youth Outreach & Programs.
- Provide coordination support for the Housing Advocacy Committee, Government Affairs Committee, and the Minnesota Design Team Committee, and their related programs, with work direction primarily provided by the Director of Communications, Advocacy & Public Outreach.
- Provide coordination support for public outreach efforts, including Doors Open Minneapolis and 21stCentury Development.
- Provide support as requested for the Minnesota Architectural Foundation’s programs and fundraising efforts.
- Provide coordination support for Architecture MN magazine and the magazine committee, with work direction primarily provided by the Editor of Architecture MN magazine.
- Provide coordination support to sponsorship and advertising efforts, with work direction primarily provided by the Director of Sales.
- Provide production and coordination for the Matrix monthly member newsletter.
- Maintain key areas of website content (e.g., job bank notices, event information); ensure that new and consistent information is posted regularly, and the old information is dealt with appropriately.
- Assist with the association’s social media postings and strategy development.
- Assist in the gathering and organization of photos and other electronic files related to Architecture MN magazine, awards competitions, and public relations efforts.
- Contact architecture firms and partner organizations to encourage information submittal, as appropriate.
- Greet members and others who do business at AIA Minnesota’s office, directing them to the best resources to meet their needs (e.g., welcoming guests, responding to phone calls and emails).
- Maintain office-wide calendars and scheduling of on- and off-site locations for meetings.
- Maintain key organizational databases with accuracy and regularity.
- Assist with the registration process for the association’s events, continuing education offerings, and awards programs.
- Assist with invoicing as appropriate.
- Assist with the organization’s records retention and destruction requirements.
- Assist with other related association activities, as assigned.
AIA Minnesota is seeking an individual with a track record of providing exceptional service to customers/members and the general public. The ability to listen, understand, and respond warmly, effectively, and efficiently to the needs and requests from staff colleagues, members, collaborators, and the general public is critical.
Required Knowledge, Skills, Abilities & Attributes
- Proven history of reliability and responsiveness.
- Excellent oral, interpersonal, and written communication skills.
- Ability to switch from one task to another while maintaining a high level of work quality.
- Experience and skill in maintaining accurate information in a database.
- Excellent attention to detail.
- A strong track record as an implementer who thrives on working on a variety of work projects and responsibilities.
- Demonstrated ability to work effectively and inclusively with a diverse team or with a diverse range of people.
- Sincere commitment to work collaboratively with all constituent groups, including staff, board members, volunteers, program participants, and other supporters.
- Demonstrates resilience and even temperament in dealing with unexpected challenges.
- Takes direction well and takes responsibility for ensuring requests and expected results are well understood.
- Shows initiative and is proactive in anticipating questions and needs
- Self-motivated to provide high-quality work; embraces a spirit of continuous improvement.
- Excellent judgment and problem solving skills.
- Strong computer skills in word processing (Microsoft Word), calendaring, and data entry (Note: writing, word processing, and data entry skills will be tested as part of the hiring process).
Knowledge, Skills, Abilities & Attributes
- Experience working with associations, nonprofits, schools/students, or architects.
- Knowledge of architecture.
- Experience in updating website content (particularly, using WordPress).
- Proofreading skills.
- Layout / graphic design skills.
- Degree from a 2-year or 4-year college/university, with resultant strength of skill in written and verbal communications in the English language.
AIA Minnesota is committed to an inclusive work environment and to growing the equity, diversity and inclusion of the architecture profession. Please view our Strategic Workplanand our recent Diversity Task Force Report, which includes our Diversity Commitment. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.
- Full-time, 40 hours per week, with the great majority of those work hours in the office (due to responsibilities of phone coverage, greeting of guests, and attendance at committee meetings).
- During key events (e.g. the Homes by Architects Tour and Annual Conference) additional hours may be required.
Health and dental benefits covered 100% for employees and available at the employee’s cost for family members. 10 paid holidays each year. Paid vacation and sick time. Early closing time of 3:00 pm on Fridays Memorial Day through Labor Day. Retirement plan and employer contribution available after one year of employment. Parking or transportation costs (if less than the cost of parking) provided. Warm, respectful, service-oriented office environment with colleagues committed to the values of integrity, inclusion, passion, and empathy.
Please send resume and cover letter.