CommonBond Communities

AS Coordinator Operations

Location
St. Paul, MN
Posted
Nov 29, 2018
Closes
Dec 23, 2018
Ref
018-0151
Contact
CommonBond Communities
Category
Other
Job Type
Employee
Employment Status
Full Time
CommonBond Communities
Advantage Services Coordinator—Operations
Minneapolis and St. Paul, Minnesota

CommonBond has an opening for an Advantage Services Coordinator-Operations for the Advantage Centers at our three largest high-rise apartment buildings. This position is full-time Monday-Friday (40 hours a week), with some evenings and weekends throughout the year for community events The Advantage Services Coordinator-Operations maintains environments that foster excellent customer service and productive work spaces in three large Advantage Centers. Responsibilities include: office management, representing CommonBond as the first point of contact for community agencies and leaders, program partnership development and coordination, administering logistics and coordinating technology needs of meetings and tours at the three sites, and facilities management of Advantage Centers for the provision of quality resident services. The Advantage Services Coordinator-Operations position will benefit from a high level of organization skills, adaptability, and strong communication skills, and must be willing and able to travel between sites.

CommonBond Offers:
Competitive pay, flexibility, 401(k), Paid Time Off (PTO), tuition discounts with Rasmussen College, and a challenging, fun, growth-oriented work environment


ESSENTIAL JOB FUNCTIONS AND ASSOCIATED TASKS
• Office and Program Management
o Order supplies and solve operational problems.
o Serve as first point of contact for community agencies at three Advantage Centers.
o Maintain office efficiency by improving and following office systems.
o Coordinate site visits and tours.
o Develop and maintain service provider agreements for program partners and provide leadership on program partner maintenance.
o Facilitate vendor relationship and payment.
o Maintain office resources including staff keys, work stations and phones.
o Produce monthly newsletters, flyers and other marketing materials.
• Facilities Management
o Assign, schedule and reserve meeting and program space.
o Identify and address building and maintenance issues.
o Monitor and maintain office technology including staff computers, printers, faxes machines, copiers and other equipment.
o Assess functionality of program and office spaces, and direct improvements as necessary.
o Support clean, welcoming spaces across all three Advantage Centers.
• Team Participation
o Communicate in a clear, consistent and positive manner to internal and external stakeholders. Maintain confidentiality.
o Represent CommonBond Communities with a positive and professional image at all times.
o Remain flexible in job duties and perform other duties as requested or assigned.
o Demonstrate and understand the reasons for change in the workplace and take an active role in adapting to those changes.
• Data collection and reporting
• Direct program support and monitoring

MINIMUM REQUIREMENTS
• High School diploma.
• High level of organization and time management skills.
• Excellent customer service skills.
• Excellent interpersonal, verbal and written communication skills.
• Experience in office management or administrative support.
• Able to work in a fast-paced and complex work environment and manage multiple projects.
• Utilize electronic calendars and scheduling computer software and programs.
• Skilled in MS Office, data base and web based programs.
• Experienced user of copiers, fax machines, scanners and other office equipment.
• Demonstrated experience working within diverse communities, which include people of various ages, gender, sexual orientations, national origins, income levels, ability levels, religious affiliations, races, and languages.
• Ability to work well in a collaborative team environment with both internal and external partners.
• Be Certified in CPR and First Aid or have the ability to become certified within six months of starting position.

PREFERRED SKILLS AND EXPERIENCE
• Associates degree in administration, business, human services or related field.
• Two years’ experience in office management or administrative support.
• Facilities management experience.
• Knowledge of community resources and service networks.
• Multilingual.
• Purchasing and budget management experience.


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