Payroll Coordinator

Minneapolis, Minnesota
Dec 15, 2018
Jan 16, 2019
Employment Status
Full Time

Health Care that Starts with You!

Join a truly mission-driven organization! Independent, nonprofit UCare is recognized as one of the Minnesota's leading health plans. We provide more than 225,000 members across Minnesota and western Wisconsin with the health coverage plans and services they need to maintain and improve their health. The innovative coverage we create makes a difference for Medicare-eligible individuals, individuals and families enrolled in Minnesota Health Care Programs, such as MinnesotaCare and Medical Assistance, and disabled adults with special health care needs. UCare is growing in size, membership, products, geographic coverage, and employees. We're an organization that's going places. Be part of a team that cares about you, be part of UCare.


At UCare, we deliver high-quality health coverage and services to help members of all ages maintain and improve their health. It's a big job that takes innovative ideas, strategic partnerships, and a commitment to doing the right thing. Above all, it takes a compassionate team that is dedicated to making a real difference in the lives of our members and our communities.



Working at UCare is more than just a career; it's a mission. A mission that defines us as professionals, unites us as an organization, and shapes how we interact with our members and each other. Our values of integrity, community, quality, flexibility, and respect permeate every aspect of our organization - from who we are and how we act, to what we do and how we do it. We owe our continued success to our employees who proudly embody our mission and values in everything they do.




Position Description

This position is responsible to accurately process bi-weekly payroll for employees.  Ensure accurate and timely submission of payroll filing as well as prepare and process garnishments, levies and other required payment distributions. Also responsible to provide HR operations support and serve as first point of contact within Human Resources Department.   Specific duties and responsibilities include: 

Coordinate bi-weekly processing of payroll for all employees.  Ensure accurate and timely submission.  Receive and review payroll records for accuracy.  Process manual checks as necessary.Prepare and process garnishments, levies, etc. and ensure timely payment to third party.

Calculate retroactive salary increases, PTO payout, and other adjustments to regular payroll. Ensure withholdings, deductions, reimbursements are calculated and entered correctly and ensure compliance with applicable laws; including:  RENEW, Community Giving, etc.

Collaborate with ADP, Accounting and applicable agencies to ensure accurate and timely set up for new state tax, time off policies, pay classes, earnings/deduction codes.  Ensure accuracy of new policies.

Update payroll procedures regularly to ensure all steps are documented for back-up reference.

Maintain high understanding of payroll processing and laws to ensure UCare compliance with wage and hour laws.  Attend year end wrap up sessions to ensure accurate end of year processing

Serve as first point of contact for benefit questions and enrollment. Ensure timely entry of benefits, calculate imputed income, ensure compliance with COBRA requirements, etc.  Audit basic life and child life insurance quarterly and collaborate with HR Generalist with benefit enrollment issues.

Coordinate benefit orientation for new hires.  Ensure materials and presentation are updated regularly and presented to new employees on their first day. 

Assist as first point of contact for the department by greeting employees as they enter HR.  Provide support to the department with maintain filing, handle and create correspondence, process verification of employment and other requests or projects as necessary.

Ensure licensure is active for nursing, MD, Pharm and social worker staff. 

Coordinate new hire process; track new hire and benefit paperwork.  Check Medicare Sanction list, complete background checks and ensure appropriate documentation is maintained in personnel files.



Bachelor's degree preferred; demonstrated experience may be considered in lieu of degree.  APA certification preferred.

Required Experience

Three years of payroll processing experience. Practical knowledge of HR and accounting principles.  Proficient in Microsoft Office.   

Preferred Experience

Experience processing payroll using ADP.     


UCare is proud to be a recognized Star Tribune Top Workplace for the 9th consecutive year. As a part of our collaborative team, you'll experience the rewards that come with helping others and seeing the positive results of your hard work. We value and respect each individual's ideas and contributions, and give you the freedom to grow both personally and professionally. We are centrally located, and offer onsite education, equipment and wellness resources, a myriad of volunteer activities, and a number of other rewards. If you're looking for a welcoming environment that celebrates what you have to offer, helps you build on your strengths, and gives you the opportunity to truly make a difference, we invite you to apply.


As an Equal Opportunity/Affirmative Action Employer, we welcome and employ a diverse employee group committed to meeting the needs of UCare, our members, and the communities we serve.

Serve as administrator for CONCUR to ensure employee reimbursements are routed accurately.


Enter a highly collaborative environment where people are truly engaged, and feedback is valued. You'll enjoy a competitive salary and benefits, as well as a host of other perks, including a nationally recognized wellness program, and a bright, open, award-winning office space in Northeast Minneapolis just minutes from major freeways and retail centers. At UCare, we welcome and employ a diverse employee group committed to meeting the needs of UCare, our members, and the communities we serve.

Similar jobs

More searches like this

Similar jobs