Legal Administrative Assistant
Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant in the Minneapolis office. The selected individual will possess a mastery of technical and administrative skills, assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. S/he will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients.
Responsibilities include maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents, as well as e-filing in various state and federal courts. Administrative duties include scheduling meetings and appointments, maintaining attorney calendars and contact information, new client intake, file maintenance utilizing the firm's electronic records management system, and travel coordination and expense reimbursement.
Qualified applicants will be highly motivated, possess strong communication, organizational, and client service skills and be able to multi-task and work cooperatively in a team environment to meet all fee earner and client deadlines. Top-notch accuracy, spelling, grammar and proofreading skills are necessary. A willingness to take innovative approaches to administrative support is a plus.
This position requires a minimum of 5 years of legal administrative assistant experience with prior experience in litigation and a high degree of proficiency with Microsoft Office, including Word, Excel and Outlook. Previous experience working in a law firm or legal environment preferred. Experience with e-filing, document management and time and billing systems a plus.
Ballard Spahr is not accepting resumes from search firms for this position.
Excellent compensation, a comprehensive benefits package and a generous paid time off program is offered. For immediate consideration, please visit www.ballardspahr.com/careers.aspx and apply online.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.