University of St. Thomas

Program Manager: Pre-Health Professions Advising

Minneapolis, MN
Jan 26, 2019
Feb 25, 2019
University of St. Thomas
Job Type
Employment Status
Full Time

Program Manager: Pre-Health Professions Advising
Posted Date 3 weeks ago(1/24/2019 8:15 AM)
Number of Openings 1
Type of Search Staff
Who May Apply This position is open to all qualified applicants.
Position Number 300361
St Paul
Department/Unit Office of Academic Affairs
FLSA Status Exempt/Salaried
Employment Type Full-Time Staff
Assigned Months per Year 12
Benefits Eligible Yes



The University of St. Thomas invites qualified candidates to apply for a Program Manager - Pre-Health Professions Advising position within the Office of Academic Affairs.

Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission statement.


The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

  • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
  • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
  • Medical, dental, and vision options
  • Employer-paid disability, life, and AD&D benefits


This position manages the pre-health advising program at St. Thomas. The program manager provides pre-health advising to undergraduate students who are interested in pursuing careers in the health professions; coordinates campus-wide activities around pre-health; trains and supports faculty in their pre-health advising roles; tracks and manages data on pre-health students; convenes and co-chairs the Health Professions Advisory Committee (HPAC); serves as a liaison with admissions boards of medical and professional schools; and works with Career Development, Study Abroad and academic departments to coordinate shadowing, volunteer experiences, internships, and experiential learning opportunities for students both domestically and abroad.


Provide pre-health advising to undergraduate students:

  • Facilitate individual and group advising appointments with pre-health students; design and deliver programs and resources that support advising efforts, including on-campus workshops and online communications
  • Assist students who are preparing to apply to graduate and professional programs by providing information on:
    • general application timelines and requirements
    • prerequisite course requirements for admission to various graduate and professional schools/programs
    • major/minor selection
    • standardized admissions exams and test preparation
    • personal statements and reference letters

Coordinate campus-wide activities around pre-health:

  • Develop pre-health materials for new students, represent pre-health programs during the Orientation and Registration (O&R) programs, assist faculty members participating in the O&R program, and communicate with new students and families during the O&R program.
  • Serve as a pre-health representative for the Admissions Office (together with the HPAC faculty co-chair); meet and communicate with prospective pre-health students and their families.
  • Maintain strong partnerships with campus departments that instruct, advise and/or support pre-health students, particularly those programs that support under-represented and/or at-risk students (e.g. Student Diversity and Inclusion Services, the Veteran's Center, Disability Resources, etc.)
  • Create and maintain relationships with representatives from various health professional programs; host admission representatives on campus
  • Represent HPAC at campus and professional meetings
  • Advise and mentor the leaders of UST's pre-health professions student club
  • Develop and maintain the pre-health professions website and assist with creation of pre-health professions publications
  • Collaborate with faculty members to create and facilitate special events such as the 'Applying to Med School' seminar series and 'Dinner with Health Professions Alums'

Train and support faculty in their pre-health advising roles:

  • Provide specialized training for new faculty who will advise pre-health students
  • Update faculty advisors on changes to graduate/professional school admissions processes or requirements
  • Help faculty advisors troubleshoot student issues

Track and manage data on pre-health students:

  • Collect, analyze, and share data related to the retention, persistence, and graduation of pre-health professions students.
  • Track data pertaining to the admission of students and alumni into health professions post-baccalaureate programs.

Convene and co-chair the Health-Professions Advisory Committee:

  • Plan HPAC annual activities (with faculty co-chair); manage membership
  • Convene and facilitate meetings of the HPAC
  • Coordinate annual pre-health scholarship competition
  • Work with HPAC co-chair to coordinate pre-med candidate interviews and processing of committee letter packets
  • Collaborate with HPAC members to create and facilitate special events such as the 'Applying to Med School' seminar series and 'Dinner with Health Professions Alums'

Serve as a liaison with admissions boards of medical and professional schools

Work with Career Development, academic programs and Study Abroad to coordinate experiential learning opportunities:

  • Co-develop a program that provides shadowing, volunteer experiences, internships, and experiential learning opportunities for students as they explore careers in the health professions and build their resumes in preparation for application to graduate/professional schools


Minimum Qualifications

  • Bachelor's degree
  • Three years of program administration/office administration

Preferred Qualifications

  • Master's degree in counseling, education, or college student personnel, and experience with advising and counseling pre-health students in higher education or an equivalent setting.
  • An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may be substituted.


On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at

The University of St. Thomas is an Equal Opportunity Employer


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