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Recreation Lead - Events (part time)

Employer
City Of Eden Prairie
Location
Eden Prairie, MN
Start date
Feb 5, 2019
Closing date
Mar 7, 2019

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Category
Other
Job Type
Employee
Employment Status
Part Time
Position Details

Status:  Part-time/Temporary/Seasonal (PTS) position, non-exempt

Salary:  Starts at $15.00 to $20.00 per hour, depending upon qualifications

Hours:  Varies based on seasonal need; approximately 30 hours per week from May – August and an average of 10-15 hours per week September - April including evening and weekend hours as required.  

Location:  Parks and Recreation Department office, Art Center, and off-site for programs and events as required.

Reporting Relationship: Reports to  Recreation Supervisor - Arts and Events

Recreation Division

The Recreation Services Division has the responsibility for managing all recreation facilities and providing a variety of affordable recreation programs and services for all age groups and people for all abilities. The staff in this division are responsible for the management of facilities such as the Community Center, the Senior Center, the Art Center and the Outdoor Center, as well as all other City park buildings and recreation facilities such as swimming beaches, sledding hill, amphitheatre and facilities on school property that are operated in partnership with the School District.

Position Responsibilities

Position Details

The Recreation Lead- Events provides assistance to the Recreation Supervisor – Arts & Events in developing, planning, promoting, implementing, and evaluating events for the City. The primary position responsibilities and areas of impact are:

  • Assists with the planning and implementation of community-wide events such as Arts in the Park, the 4th of July Hometown Celebration, PeopleFest!, and Fall Harvest, among others.
  • Attend meetings and perform various administrative duties required for program and event planning and implementation. Coordinate event and program specific tasks including but not limited to supply acquisition, generating contracts for services, submitting payment requests for independent contractors, and evaluation analysis.
  • Assist and support the implementation of administrative processes, policies, and procedures to ensure high quality events, programs, facilities, and services.
  • Provide on-site coordination, leadership and troubleshooting for event logistics including set-up and tear-down.
  • Utilize and become proficient in computer software programs such as RecTrac for program and facility management, Microsoft Office, and others as needed.
  • Act as a positive role model to staff, volunteers, and participants.

While these areas are the primary focus of the position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as a part of their role with the City.

Position Requirements

Education:  High School Diploma or General Education Degree (GED) and 3 years of study in a post-secondary curriculum with course work in event planning, parks and recreation, or related field required; CPR and First Aid certification preferred.    

Work Experience:  Minimum of 2 years of experience in event planning and customer service/administrative support including large event implementation, working with outside vendors, data entry, word processing, and communications preferred. Strong communication and customer service skills. Excellent problem solving abilities and techniques and attention to detail. Experience with performing arts events preferred.

Physical Requirements: Must be able to frequently lift/carry/pull up to 35 lbs.; occasionally lift/carry/pull 35–75 lbs.

    Technical Skills: Proficiency in Microsoft Office (Word, Excel, and Outlook) required. Experience with various software applications; registration and facility scheduling preferred. 

    City Expectations

    All employees are expected to contribute to the success of our organization by demonstrating the core values: Collaboration, Innovation, Integrity, Performance and Relationships.

    Position Specific Expectations

    Communication: Able to convey a message to get a point across; communicates in a clear and concise manner; able to write clearly and succinctly; tailors message to a variety of communication settings and styles.

    Attention to Detail: Able to find errors in work and solve problems; anticipates issues and performs at a high level of accuracy; sets up systems to ensure errors are not repeated.

    Accountability: Follows through on commitments; focuses on appropriate tasks throughout the shift; takes responsibilities for actions both as an individual and on behalf of the organization; actions and words are in sync; follows all policies and procedures; maintains confidentiality; is prepared and punctual to all scheduled shifts.

    Sound Judgment: Able to make a decision based on the right mixture of facts; determines a course of action after weighing and analyzing different options.

    City of Eden Prairie Pre-Employment Process

    The City of Eden Prairie conducts the following pre-employment checks for this position:

    1. Work history

    2. Professional references

    3. Criminal history

    *All final candidates must successfully complete and pass the City's evaluation of the pre-employment process before their first day of employment.

    City of Eden Prairie Application Process

    Application Post Date:  February 4, 2019

    Application Deadline: March 7, 2019

    Interviews:  1 to 2 weeks after application submission, top candidates only

    Expected Start Date:  April 11, 2019

     

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