CommonBond Communities

Assistant Property Manager

1 day left

Newport, MN
Mar 23, 2019
Apr 22, 2019
CommonBond Communities
Job Type
Employment Status
Full Time
Assistant Property Manager

Red Rock Manor, Newport
25 hours a week Part-Time

Monday, Wednesday, Thursday (8 am- 4:30 pm)

The primary responsibility of the Assistant Property Manager is to assist the property manager with the daily operations of the community by coordinating the marketing, rental, and occupancy along with a strong focus on customer service and community relations. In addition, this position requires daily administrative duties with respect to both the management office and the apartment community.

• Prepares all resident files to include all preparatory paperwork.
• Sets up appointments for lease signings and follows through with all appropriate paperwork.
• Prepares all move-out material for property manager.
• Prepares copies of all materials to be sent for government compliance. Maintains compliance reporting information monthly.
• Prepares completed move-in packets and maintains a supply of all pertinent materials.
• Enters marketing information, installs resident, enters vacate notices, prints reports on YARDI computer program.
• Assists with subsidy administration in accordance with HUD rules and regulations.

• Collects rent payments and makes bank deposits on a daily basis.
• Assists property manager in making purchases in accordance with budget specifications and guidelines.
• Tracks budget variances and brings those variances to the attention of the property manager.
• Sends notices and makes phone calls for any late rent.

Property Management
• Makes appointments, shows apartments, takes and verifies applications to completion.
• Shops comparable projects in the market place monthly.
• Answers incoming calls.
• Greets all visitors.
• Updates all applicable referral agencies.
• Follows up on all prospective residents in a timely manner.
• Keeps resident files up-to-date.
• Prepares market survey report monthly.
• Fills out maintenance service requests and makes callbacks.
• Takes reservations for community facilities and keeps staff abreast of specific setups.
• Informs management of common areas in need of cleaning and repair.
• Inspects daily curb-appeal to include pristine condition of model apartment and suite.
• Informs residents of items in the management office belonging to them.
• Aids in keeping management office and lobby area neat and clean at all times.
• Keeps resident listings up-to-date.
• Handles resident complaints in a timely and professionally.
• Coordinates resident functions.
• Acts as property manager in property manager’s absence.
• Assists with move-in / move-out procedures, including unit inspections, security deposit processing and unit preparations.
• Works closely with resident services staff to meet resident service needs individually and as a group.
• Updates turnover information on a daily basis.
• Works on the first and last day of each month.
• Prepares move-out letters and instructions.
• Manages lease renewal program & resident programs.
• Works overtime as needed.

• Knowledge of government housing subsidy programs.
• One year leasing or property management experience preferred.
• Office hours may vary due to the specific needs of the property as determined by the property manager or regional manager.

• Excellent verbal, written and interpersonal communication skills.
• Exceptional sales skills.
• Basic word processing and spreadsheet knowledge. (Microsoft, Excel)
• Demonstrates a clear understanding and consistent use of YARDI software.
• Typing skills.
• Detail oriented and accuracy with numbers.
• Self-motivated.
• Proficient office skills including organizational abilities.
• Exemplary time management skills.
• Knowledge of fair housing and applicable compliance regulations.
• Willingness to learn.
• Willingness to assist above and beyond as part of “the team.”
• Ability to multi-task and work effectively managing multiple projects or tasks.

• Post secondary coursework in property management, business, real estate or equivalent experience preferred.
• Post high school education preferred.

• Ability to lift up to 10 lbs.
• Reaching above and below the shoulders.
• Ability to sit and stand for extended periods of time.
• Ability to file for extended periods of time.
• Ability to open and close file drawers.
• Ability to withstand external weather conditions.

• Smoke free environment.
• Moderate noise level.


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