Director of Finance and Business Operations
Posted Date 1 month ago(4/3/2019 8:25 AM)
Number of Openings 1
Closing Date Open until Filled
Type of Search Staff
Who May Apply This position is open to all qualified applicants.
Position Number 100172
Campus
St Paul
Department/Unit St. Paul Seminary School of Divinity
FLSA Status Exempt/Salaried
Employment Type Full-Time Staff
Benefits Eligible Yes

OVERVIEW

The University of St. Thomas invites qualified candidates to apply for a Director of Finance and Business position within the School of Divinity.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission to inspire our students, using the Catholic intellectual tradition, to think critically, work skillfully, and act wisely – all for the common good. A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

JOB SUMMARY

Direct the daily business related and financial functions of The Saint Paul Seminary School of Divinity and affiliated institutes (total budgets of $7.5m) and Saint John Vianney Seminary (total budget of $1.8 M). Work in concert with UST's Controller's Office to: provide timely and meaningful financial and operational information to the Rector/VP of The Saint Paul Seminary, the Finance & Audit Committee of the Board of The Saint Paul Seminary Corporation, the University of St. Thomas, and to the Rector of Saint John Vianney Seminary. Manage the investment portfolio of The Saint Paul Seminary Corporation and Saint John Vianney Seminary ($34M) through the use of outside investment advisors approved by the Seminary's Board of Trustees. Serve as a liaison with UST physical plant and outside vendors to properly maintain and operate The Saint Paul Seminary buildings and equipment. Provide direct supervision to the Administrative Assistant to the Director of Finance and Operations, Receptionists, and Guestmaster/Clergy Chef.

ESSENTIAL FUNCTIONS

General Finance Management

• Process Cash Receipts and Disbursements in compliance with UST policies and procedures
• Serve as liaison with UST Controller's office to prepare accurate financial reporting
• Ensure the safeguarding of Saint Paul Seminary School of Divinity, related institutes and the Saint John Vianney Seminary resources by following policies and procedures
• Provide Rector/VP, and Finance & Audit Committee of The Saint Paul Seminary Board, and the Board of Trustees financial results and both short-term and long-term projections for all Saint Paul Seminary School of Divinity other institutes and the Saint John Vianney Seminary operations as needed
• Manage cash balances, perform bank JV entries, and reconcile SJV bank account
• Process SJV payroll and monitor benefits
• Ensure proper stewardship of Saint Paul Seminary School of Divinity, other institutes and the Saint John Vianney Seminary resources
• Measure by which achievement of desired end result can be known for the Saint Paul Seminary School of Divinity, other institutes and the Saint John Vianney Seminary financial information is accurately reported and timely communicated to the SPSSOD administration and the Finance & Audit Committee of the Board of The Saint Paul Seminary and the Board of Trustees along with meaningful recommendations for improvement and change.
• Ensure strong relationship is maintained with the UST Controller's Office and Physical Plant and outside vendors and ensure that Accounting and other policies and procedures are followed.

Budget Development and Monitoring

• Prepare The Saint Paul Seminary School of Divinity, other institutes and the Saint John Vianney Seminary financial and operating budget
• Review Saint Paul Seminary and Saint John Vianney Seminary investments and make recommendations on spending policy withdrawals based on budget projections/needs
• Create and annually monitor a five year operational budget and a five to ten year capital improvement budget
• Provide regular financial reporting to financial managers for their respective areas
• Process budget transfers and reallocations in compliance with UST policy, as needed
• Monitor restricted funds to ensure spending is in accordance with donor guidelines
• Meet with all departments of the Saint Paul Seminary, other institutes and the Saint John Vianney to develop future year's budgets and provide accurate and timely financial reports to all departments

Investment Management, Monitoring and Reporting

• With the Finance and Audit Committee of The Saint Paul Seminary Board and Saint John Vianney Seminary, determine investment strategies and provide direction to the administration for the investment of Saint Paul Seminary and the Saint John Vianney Seminary funds.
  • Includes the selection of an investment advisor/consultant and investment manager(s), determination of asset allocation strategies and appropriate benchmarks, and monitoring investment performance on a regular basis.
• Conduct an annual review of investment and distribution policies
• The Director of Finance will assist the Finance and Audit Committee in fulfilling the above responsibilities

Audits (Annual Financial Statement)

• Coordinate with the UST Controller's Office the preparation of the Saint Paul Seminary Corp.'s annual financial statements
• Prepare audit work papers for Saint John Vianney Seminary and work with external audit firm to assure completion of final audit

Restricted Gift Accounting/Reporting and Development Relations & Reporting

• Assist The Saint Paul Seminary School of Divinity Development Office in reporting accurately and timely information to donors and Seminary administration
• Ensure donor gifts are categorized properly and deposited into the appropriate accounts

Facilities and Property Management

• Manage all projects related to repairs and maintenance of all property, equipment and furnishings of the Saint Paul Seminary
• Oversee all work provided by outside vendors in remodel, upgrade, and repairs to facilities of the Saint Paul Seminary

All Other Duties as Assigned by Rector/Vice-President

QUALIFICATIONS

Minimum Qualifications

• Bachelor's degree in Accounting, Finance or Business Administration
• Seven years of professional level experience in a combination of accounting, budgetary and financial analysis and reporting

An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may be substituted.

Preferred Qualifications

• Experience in project management related to facilities management preferred

HOW TO APPLY

On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at www.stthomas.edu/jobs.

The University of St. Thomas is an Equal Opportunity Employer

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