Data Recognition Corporation

Meeting Planner

Maple Grove, MN
Apr 10, 2019
May 10, 2019
Data Recognition Corporation
Job Type
Employment Status
Full Time

Req #48

Tuesday, April 9, 2019 DRC is one of the largest educational assessment and curriculum/instruction companies in the industry.   Meeting Planner


Plan, coordinate and execute logistical arrangements for corporate and client meetings. Responsible for site and vendor selection, contract negotiations, attendee recruitment, database management, lodging and travel. Supervise meeting functions and act as primary liaison between DRC staff, client, committee attendees and hotel or venue. Act as the project manager for department projects and initiatives as required. Position will be
located in Maple Grove, MN.

Essential Position Qualifications:

  • Meet with clients and organizing staff to plan scope and format of events, establish and monitor budgets, and review procedures and event progress.

  • Perform venue searches for meeting space and/or overnight accommodations including site inspections as needed.

  • Negotiate pricing, fees and best available rates for all aspects of the meetings; and
    within best interest of DRC and clients.

  • Ensure that cancellation deadlines, penalties/attritions and contracted space fits within scope of meetings.

  • Manage the services required for each meeting or event such as attendee registration (via Cvent), hotel accommodations, air or ground transportation (via Concur), meeting room requirements, audio visual needs, food & beverage, signage,
    and printing of forms and materials.

  • Provide onsite meeting support services, as needed.

  • Coordinate travel for meeting attendees, DRC staff and clients.

  • Audit hotel and meeting related invoices, oversee the payment to vendors.

  • Provide assistance with travel and meeting planning components of Education and
    Survey RFPs and proposals.
  • Knowledge and skills requirements:

  • Bachelor's degree required.

  • Minimum of 3-5 years related experience.

    • Experience in meeting planning and management.
    • Working knowledge of meeting industry software, including web registration applications. (Cvent and Concur preferred)

      • Strong written and verbal communication and relationship management skills.

      • Excellent interpersonal, project management and organizational skills.

    • Ability to work independently, honor deadlines and work cooperatively with other team members.
    • Proficient in all Microsoft Office tools. 
    • Budgeting and accounting skills.
      • Excellent negotiation skills.

      • Experience in contract negotiations. 

      Essential Job Functions:

    • Relate effectively and work respectfully with diverse work groups.
    • Ability to consistently perform well during times of increased work load.
    • Set and meet deadlines.
    • Manage multiple job functions simultaneously.
    • Ability to multi-task and be responsive to customer needs.
    • Ability to travel.
      DRC is an Equal Opportunity/AA Employer M/F/D/V
      DRC retains the right to change or assign other duties to this position.


      Data Recognition Corporation is an Affirmative Action/Equal Opportunity Employer, M/F/D/V and prospective employees will receive consideration without regard to race, color, creed, religion, national origin, sexual orientation, gender, marital status, status with regard to public assistance, membership or activity in a local commission, disability, age, protected veteran status, or membership in any other legally protected class.    Other details
    • Pay Type Salary
    • Job Start Date Tuesday, April 30, 2019
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