Pro Staff

Executive Administrative Assistant

Pro Staff
Mountain View, CA
Oct 22, 2019
Nov 21, 2019
Pro Staff
Job Type
Employment Status
Full Time
Atterro Workforce Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices and appliances located in Mountain View, CA. 


The main function of an Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. 
Job Responsibilities: • Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively • Work closely and effectively with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately • Project Management responsibilities revolving purchase orders, SOW’s, invoices, and various finances including budgeting and working with a budget • Prioritizing and managing multiple projects simultaneously, while following through on issues in a timely manner • Coordinate and manage international and domestic travel; arrange detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings • Obtain and renew visas for international travel • Work on projects and scheduling coordination with team members from international offices; assist in maintaining communication across all global offices • Coordinate onsite and offsite events for small and large groups (i.e. executive staff meetings, quarterly team off sites, annual team summits) • Create and edit presentations, spreadsheets and other various documents • Coordinate weekly team updates and quarterly reviews • Effectively handle related activities and communications with a high degree of professionalism, accuracy and confidentiality • Work independently on special assignments and projects
Skills: -Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. -Expert ability to work independently and manage one’s time. -Expert ability to keep information organized and confidential. -Expert ability in event planning, budgeting, etc. -Expert leadership and mentoring skills necessary to provide support and constructive performance feedback. -Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. 
Education/Experience: -Bachelors Degree required -10+ years experience required. -Experience working with executives required.



Atterro talent working with this client receive competitive compensation and a great benefits package including medical, dental, vision, 401K and Paid Time Off plus more!  



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