Pro Staff

Executive Administrative Assistant

Employer
Pro Staff
Location
Mountain View, CA
Posted
Oct 22, 2019
Closes
Nov 21, 2019
Ref
1_559415
Contact
Pro Staff
Category
Other
Job Type
Employee
Employment Status
Full Time
Atterro Workforce Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices and appliances located in Mountain View, CA. 

Summary: 

The main function of an Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. 
Job Responsibilities: • Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively • Work closely and effectively with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately • Project Management responsibilities revolving purchase orders, SOW’s, invoices, and various finances including budgeting and working with a budget • Prioritizing and managing multiple projects simultaneously, while following through on issues in a timely manner • Coordinate and manage international and domestic travel; arrange detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings • Obtain and renew visas for international travel • Work on projects and scheduling coordination with team members from international offices; assist in maintaining communication across all global offices • Coordinate onsite and offsite events for small and large groups (i.e. executive staff meetings, quarterly team off sites, annual team summits) • Create and edit presentations, spreadsheets and other various documents • Coordinate weekly team updates and quarterly reviews • Effectively handle related activities and communications with a high degree of professionalism, accuracy and confidentiality • Work independently on special assignments and projects
Skills: -Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. -Expert ability to work independently and manage one’s time. -Expert ability to keep information organized and confidential. -Expert ability in event planning, budgeting, etc. -Expert leadership and mentoring skills necessary to provide support and constructive performance feedback. -Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. 
Education/Experience: -Bachelors Degree required -10+ years experience required. -Experience working with executives required.

 

 

Atterro talent working with this client receive competitive compensation and a great benefits package including medical, dental, vision, 401K and Paid Time Off plus more!  


 

 

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