The Project Accountant reports to the Corporate Controller will be involved in the monthly accounting close-out and will directly support Project Managers. The Project Accountant is responsible for the day-to-day accounts payable and receivable functions in a project accounting and administrative capacity. Areas of responsibility include but are not limited to: contract administration, periodic and on-demand billing, collections, job costing and responding to client inquiries.
Billing: Invoice clients including generation of invoice and supporting documentation in various client designated formats while providing billing information, verify employees’ billable time, research, troubleshooting, and follow up on field questions as needed; ensure accurate and timely accumulation of cost for invoicing; Produce billings, financial, and job costing reports in an accurate and timely fashion
Accounts Receivable: Post client payments accurately and reconcile accounts receivable on a monthly basis
Collections: Maintain good working relationship with client counterpart and assist in the collection of receivables to include generation of past due notices, statements, and demand letters; maintain and prepare the monthly collection reports; review and monitor status of delinquent accounts with the appropriate staff; schedule monthly meetings with project managers to review delinquent accounts as needed
Contract Administration: responsible for project set up and close out; Manage project payables and timesheet posting
Reports: preparation and distribution of weekly reports for project managers including weekly payroll certification and timesheets reports as requested by clients
Accounts Payables: receive and route supplier invoices to project managers for proper approval; reconcile and close accounts payable on a monthly basis
Internal Communications: Day-to-day interface with internal clients which involves weekly meetings with team members to discuss the status of projects and resolving disputes such as timesheet & expense discrepancies, and budget to project variances
External Communications: Work with the vendors and subcontractors on issues ranging from billings and payment requisitions to insurance
Assist in the ongoing improvement and refinement of internal control procedures and financial consultation with the Controller
Other duties may be assigned to meet business needs such as special projects
Thorough knowledge of applicable accounts payable/receivables/general ledger systems and procedures, financial chart of accounts and corporate procedures
Working knowledge of project costing and analysis, estimates to completion, generally accepted accounting standards (GAAP), and adherence to credit and collection policies of the company
Demonstrated proficiency in MS Office Word, especially Excel, 10-key by touch
Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, detail oriented and multi-tasking skills
About Hunter Hamilton
Hunter Hamilton is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Hunter Hamilton is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.
All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.