CommonBond Communities

Assistant Property Manager

Location
St. Paul, MN
Posted
Jan 08, 2021
Closes
Feb 07, 2021
Ref
ASSIS01412-2_9
Contact
CommonBond Communities
Category
Other
Job Type
Employee
Employment Status
Full Time
\u003cp\u003e\u003cspan\u003eCommonBond invites qualified applicants to apply for a full-time \u003cstrong\u003eAssistant Property Manager\u003c/strong\u003e position at Torre De San Miguel in Saint Paul, MN.\u0026nbsp; Torre De San Miguel has 140-unit family townhomes and is conveniently located across the river from Downtown St. Paul, schools, shopping areas and restaurants, and parks. The primary responsibility of the Assistant Property Manager is to assist the property manager with the daily operations of the community by coordinating the marketing, rental, and occupancy along with a strong focus on customer service and community relations.\u0026nbsp; In addition, this position requires daily administrative duties with respect to both the management office and the apartment community.\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003eHome is the foundation for everything in life. Since 1971, our model has been about supporting residents in finding stability and achieving their goals. It\u0026rsquo;s why we\u0026rsquo;re more than housing\u0026mdash;we combine quality affordable homes with our on-site Advantage Services\u0026mdash;because we believe that with the right support and opportunities, all people can thrive. Today, over 13,000 people\u0026mdash;families, seniors, veterans, and people with disabilities and other barriers\u0026mdash;call a CommonBond community \u0026ldquo;home.\u0026rdquo;\u0026nbsp; Our core values are \u003cem\u003eRespect, Integrity, Partnership, Innovation,\u003c/em\u003e and\u003cem\u003e Excellence\u003c/em\u003e. We live these values and look for people who embody them to represent our organization in the community. If this sounds like you, please consider joining our team.\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cstrong\u003eWhy CommonBond Communities?:\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eCompetitive salary and comprehensive benefits package\u003c/li\u003e\n\u003cli\u003eEmployee recognition and rewards program\u003c/li\u003e\n\u003cli\u003eEmployee referral program\u003c/li\u003e\n\u003cli\u003eA respectful and growth-oriented workplace\u003c/li\u003e\n\u003cli\u003eOngoing training and professional development\u003c/li\u003e\n\u003cli\u003eA chance to make the difference in the community!\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u003cstrong\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003eESSENTIAL FUNCTIONS\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u003cstrong\u003eCompliance\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u003cspan\u003ePrepares all resident files to include all preparatory paperwork.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eSets up appointments for lease signings and follows through with all appropriate paperwork.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003ePrepares all move-out material for property manager.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003ePrepares copies of all materials to be sent for government compliance.\u0026nbsp;\u0026nbsp;Maintains compliance reporting information monthly.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003ePrepares completed move-in packets and maintains a supply of all pertinent materials.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eEnters marketing information, installs resident, enters vacate notices, prints reports on YARDI computer program.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eAssists with subsidy administration in accordance with HUD rules and regulations.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u003cstrong\u003eFinancial\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u003cspan\u003eCollects rent payments and makes bank deposits on a daily basis.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eAssists property manager in making purchases in accordance with budget specifications and guidelines.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eTracks budget variances and brings those variances to the attention of the property manager.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eSends notices and makes phone calls for any late rent.\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u003cstrong\u003e\u003cspan\u003eProperty Management\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u003cspan\u003eMakes appointments, shows apartments, takes and verifies applications to completion.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eShops comparable projects in the market place monthly.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eAnswers incoming calls.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eGreets all visitors.Updates all applicable referral agencies.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eFollows up on all prospective residents in a timely manner.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eKeeps resident files up-to-date.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003ePrepares market survey report monthly.\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eFills out maintenance service requests and makes callbacks\u003c/span\u003e\u003c/li\u003e\n\u003cli\u003e\u003cspan\u003eTakes reservations for community facilities and keeps staff abreast of specific setups.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eInforms management of common areas in need of cleaning and repair.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eInspects daily curb-appeal to include pristine condition of model apartment and suite.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eInforms residents of items in the management office belonging to them.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eAids in keeping management office and lobby area neat and clean at all times.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eKeeps resident listings up-to-date.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eHandles resident complaints in a timely and professionally.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eCoordinates resident functions.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eActs as property manager in property manager\u0026rsquo;s absence.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eAssists with move-in / move-out procedures, including unit inspections, security deposit processing and unit preparations.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eWorks closely with resident services staff to meet resident service needs individually and as a group.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eUpdates turnover information on a daily basis.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eWorks on the first and last day of each month.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003ePrepares move-out letters and instructions.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eManages lease renewal program \u0026amp; resident programs.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022text-align: left;\u0022\u003e\u003cspan\u003eWorks overtime as needed.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u003cstrong\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cspan\u003eMINIMUM REQUIREMENTS\u003c/span\u003e\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eKnowledge of government housing subsidy programs.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eOne year leasing or property management experience preferred.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eOffice hours may vary due to the specific needs of the property as determined by the property manager or regional manager.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003cstrong\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003eKNOWLEDGE, SKILLS AND ABILITIES\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eExcellent verbal, written and interpersonal communication skills.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eExceptional sales skills.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eBasic word processing and spreadsheet knowledge. (Microsoft, Excel)\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eDemonstrates a clear understanding and consistent use of YARDI software.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eTyping skills.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eDetail oriented and accuracy with numbers.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eSelf-motivated.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eProficient office skills including organizational abilities.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eExemplary time management skills.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eKnowledge of fair housing and applicable compliance regulations.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eWillingness to learn.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eWillingness to assist above and beyond as part of \u0026ldquo;the team.\u0026rdquo;\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to multi-task and work effectively managing multiple projects or tasks.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cstrong\u003e\u003cspan\u003eEDUCATION\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003ePost secondary coursework in property management, business, real estate or equivalent experience preferred.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003ePost high school education preferred.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cstrong\u003ePHYSICAL REQUIREMENTS\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to lift up to 10 lbs.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eReaching above and below the shoulders.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to sit and stand for extended periods of time.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to file for extended periods of time.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to open and close file drawers.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eAbility to withstand external weather conditions.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003e\u003cstrong\u003e\u003cspan\u003eWORKING CONDITIONS\u003c/span\u003e\u003c/strong\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eSmoke free environment.\u003c/span\u003e\u003c/li\u003e\n\u003cli style=\u0022margin-left: .25in;\u0022\u003e\u003cspan\u003eModerate noise level.\u003c/span\u003e\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003erec:max\u003c/p\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e

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