Project Coordinator

Eden Prairie, Minnesota
Jan 08, 2021
Jan 29, 2021
Employment Status
Full Time

Status:  Full-time regular position, exempt

Benefits: Qualifies for full-time benefits date of hire

Salary Range:  $71,989 to $92,435 (depending upon qualifications)

Location: City Center

Hours:  Standard business hours (8am-4:30pm), may vary based on business need

Reporting Relationship: Reports to Assistant City Engineer

Public Works Department

The Public Works Department is comprised of Engineering, Water Treatment Plant, Utility Field Operations, Street Maintenance, and Fleet Services.  The department is responsible for the environmental management, design, construction, and maintenance of the street, water, sewer, and drainage infrastructure systems in the community. 

Position Responsibilities

The Project Coordinator provides pavement/asset management and project development while providing technical support in a variety of areas including: special assessments, financial assets reporting and records management associated with the Engineering Division. The primary position responsibilities and areas of impact are:

  1. Manages the Department’s pavement management system, coordinates projects with other Public Works divisions for efficient scheduling, and develops a system of pavement/asset records management that includes outreach to and input from other divisions or departments to ensure records are kept up to-date as projects occur.
  2. Performs long term planning and budgeting of pavement management projects using the City’s pavement management system and coordinates schedules with other Capital Improvement projects.
  3. Manages the special assessment process, legal descriptions/documents, and easement/right-of-way vacation process.
  4. Assists with municipal state aid system reports, council agenda items, and various engineering and financial reports.
  5. Provides higher level interface with other City departments and divisions relating to asset and records management.

While these areas are the primary focus of the position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as a part of their role with the City.

City of Eden Prairie Values

We are a service organization. We take pride in what we do. We cultivate a supportive, encouraging and productive culture with a strong customer focus. We promote wellness and plan work/life balance into our goals. We value differences and foster inclusion. We achieve success by exhibiting our core values: collaboration, innovation, integrity, performance and relationships.

Position Requirements

Education: Bachelor’s degree in Engineering, Management, Applied Science or related field required. GIS/CAD experience or demonstrated aptitude and willingness to learn GIS/CAD preferred.

Work Experience: 1-3 years of experience working in a civil/technical position or related project management role preferred.

Technical Skills: High proficiency in Microsoft Excel required.  Proficiency with other Microsoft Office products (i.e. Word, Access, Outlook), Laserfiche document management software, and specialized pavement management or asset management software preferred.  Knowledge of special assessment processes/statutes preferred.

Physical Requirements:  Physical efforts include mobility around an office environment; limited outdoor activities such as observing and navigating on, around and through public and private infrastructure (streets, utilities, buildings, etc.); meeting with property owners; and visiting construction sites, grading sites, and various environmental areas.  Mental efforts include the ability to balance and prioritize multiple projects and initiatives with frequent work interruptions or changes in priorities.

Working Conditions:  Most work involves a normal office environment.  However, several outdoor activities may occur where you are exposed to traffic impacts, construction and grading equipment, noise, dust, weather, etc. where safety equipment is required.

Position Specific Expectations

Communication: Able to convey a message to get a point across; communicates in a clear and concise manner; able to write clearly and succinctly; tailors message to a variety of communication settings and styles.

Attention to Detail: Able to find errors in work and solve problems; anticipates issues and performs at a high level of accuracy; sets up systems to ensure errors are not repeated.

Planning: Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and effectively delegates assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.

Project Management: Looks ahead to the future; identifies appropriate objectives and timelines; involves appropriate stakeholders; continuously monitors project and adapts scope as appropriate; measures results and analyzes outcome; follows through on commitments.

Problem Solving: Uses judgment to solve difficult problems in a timely manner; compares possible options; uses reasoning to explain necessary next steps; looks beyond the obvious; challenges the first answer and seeks alternatives; probes several resources to obtain all relevant information.

Creativity:  Effective at generating ideas relative to the organization’s goals; able to build off the ideas of others in new and different ways; uses innovative ways to complete tasks and responsibilities.

Technical Learning: Effective at acquiring skills, abilities and knowledge; quickly learns new industry, organization, and product information; has an aptitude for retaining and applying technical information; able to communicate techniques, software or product to others; is a quick study; able to work under tight deadlines and pressure.

City of Eden Prairie Pre-employment Process

The City of Eden Prairie conducts the following pre-employment checks for this position:

  • Professional Reference Checks
  • Criminal History Check
  • Education and work history verification
  • Driver's Check (must have valid driver's license and excellent driving record)

All final candidates must successfully complete and pass the City’s evaluation of the pre-employment process before their first day of employment.

Recruitment Timeline

Post Date: January 8, 2021

Application Deadline: Friday, January 29, 2021 at 4:00pm

Review Applications/Schedule Interviews: Week of February 1, 2021

First Round Interviews: Week of February 8, 2021

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