CommonBond Communities

Stabilization Lead (Property Management Subject Matter Expert)

5 days left

Location
Saint Paul, MN
Posted
Apr 14, 2021
Closes
May 14, 2021
Ref
ROVIN01593-2_3
Contact
CommonBond Communities
Category
Other
Job Type
Employee
Employment Status
Full Time
\u003cp\u003eHome is the foundation for everything in life. Since 1971, our model has been about supporting residents in finding stability and achieving their goals. It\u0026rsquo;s why we\u0026rsquo;re more than housing\u0026mdash;we combine quality affordable homes with our on-site Advantage Services\u0026mdash;because we believe that with the right support and opportunities, all people can thrive. Today, over 13,000 people\u0026mdash;families, seniors, veterans, and people with disabilities and other barriers\u0026mdash;call a CommonBond community \u0026ldquo;home.\u0026rdquo;\u0026nbsp; Our core values are \u003cem\u003eRespect, Integrity, Partnership, Innovation,\u003c/em\u003e and\u003cem\u003e Excellence\u003c/em\u003e. We live these values and look for people who embody them to represent our organization in the community. If this sounds like you, please consider joining our team.\u0026nbsp;\u003c/p\u003e\n\u003cp\u003eCommonBond invites qualified applicants to apply for a\u0026nbsp;full-time \u003cstrong\u003eStabilization\u0026nbsp;Lead (Property Management Subject Matter Expert) \u003c/strong\u003eat our Central Office in St. Paul, MN.\u0026nbsp;\u003c/p\u003e\n\u003cp\u003eThe primary responsibility is to provide support to current property managers to help ensure the daily operation of the sites is being met to provide a fiscally sound, well maintained, and socially healthy apartment community.\u0026nbsp;\u003c/p\u003e\n\u003cp\u003eThe \u003cstrong\u003eStabilization\u0026nbsp;Lead (Property Management Subject Matter Expert)\u003c/strong\u003e\u0026nbsp;provides technical expertise in all areas of property management, supports the onboarding and stabilization of new properties, and ensures the timely performance and completion of all assigned property management duties, projects, and/or tasks.\u0026nbsp; This position will also assist with the onboarding and mentoring of new staff.\u003c/p\u003e\n\u003cp\u003eThe position will report to a Portfolio Team Manager based at the Central Office in Saint Paul and will rove from site to site within the assigned portfolio. This position is not a supervisory position but is a leadership, coaching, and mentoring role. Strong communication skills are essential.\u003c/p\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eWhy CommonBond Communities?:\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eWork-life balance\u003c/li\u003e\n\u003cli\u003eCompetitive salary\u003c/li\u003e\n\u003cli\u003eEmployee referral program\u003c/li\u003e\n\u003cli\u003eComprehensive benefits package\u003c/li\u003e\n\u003cli\u003eEmployee recognition and rewards program\u003c/li\u003e\n\u003cli\u003eA respectful and growth-oriented workplace\u003c/li\u003e\n\u003cli\u003eA chance to make a difference in the community!\u003c/li\u003e\n\u003cli\u003eOngoing training and professional development\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003ch3\u003e\u003cspan\u003eESSENTIAL FUNCTIONS\u003c/span\u003e\u003c/h3\u003e\n\u003cp\u003e\u003cstrong\u003eCapacity building\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eProvides technical support to current property managers.\u003c/li\u003e\n\u003cli\u003eActs as the first point of contact.\u0026nbsp;\u0026nbsp;\u003c/li\u003e\n\u003cli\u003eHelps to mentor property managers.\u0026nbsp;\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003ch4\u003eCOMPLIANCE\u003c/h4\u003e\n\u003cul\u003e\n\u003cli\u003eEnsures compliance with state, federal, and local laws.\u003c/li\u003e\n\u003cli\u003eComplies with all city requirements and submit monthly reporting.\u003c/li\u003e\n\u003cli\u003eStays abreast of any changes in fair housing.\u003c/li\u003e\n\u003cli\u003eWilling to complete compliance tasks onsite and/or coach site staff through tasks\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003ch4\u003eLEADERSHIP\u003c/h4\u003e\n\u003cul\u003e\n\u003cli\u003eDevelops and maintains effective, professional relationships with residents, the community, and owners/owner boards.\u003c/li\u003e\n\u003cli\u003eMaintains customer service and excellent relations with residents, resident cooperatives, outside agencies, and organizations.\u003c/li\u003e\n\u003cli\u003eWalks property at regular intervals to ensure resident property rules are being followed and that the property is clean and orderly and in good maintenance condition\u003c/li\u003e\n\u003cli\u003eConfers with maintenance technician concerning deferred maintenance, the operational budget, staff problems, and overall maintenance related issues.\u003c/li\u003e\n\u003cli\u003eSupervises, directs, trains, and evaluates staff. Prepares yearly employee reviews\u003c/li\u003e\n\u003cli\u003eDirects assistant manager in collections.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003ch4\u003e\u0026nbsp;FINANCIAL\u003c/h4\u003e\n\u003cul\u003e\n\u003cli\u003eWorks as part of a team to help ensure that company benchmarks for occupancy, rent collection, and timely compliance are happening and can help when benchmarks are not being met to bring properties up to speed.\u0026nbsp;\u0026nbsp;\u003c/li\u003e\n\u003c/ul\u003e\n\u003cul\u003e\n\u003cli\u003eOperates property within budgeted income and expense guidelines.\u003c/li\u003e\n\u003cli\u003eObtains bids and supervises capital or contract service.\u003c/li\u003e\n\u003cli\u003eAssists or prepares an annual budget for the property.\u003c/li\u003e\n\u003cli\u003eReviews and codes all invoices for payment.\u003c/li\u003e\n\u003cli\u003eTracks and evaluates utility costs.\u003c/li\u003e\n\u003cli\u003ePrints monthly reports concerning lease expiration dates and calculates rent increases.\u003c/li\u003e\n\u003cli\u003eEnters all data into YARDI.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003ch4\u003ePROPERTY MANAGEMENT\u003c/h4\u003e\n\u003cul\u003e\n\u003cli\u003eActs as a support to current property managers.\u0026nbsp; Is the first point of contact for managers when they are in need of technical support as it relates to Property Management.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003c/li\u003e\n\u003cli\u003eReports to Portfolio Team Manager prior to hiring, terminating, or making wage or position adjustments of on-site personnel.\u0026nbsp; Authorizes staff payroll.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cul\u003e\n\u003cli\u003eWorks on the last day and first day of each month until responsibilities completed.\u003c/li\u003e\n\u003cli\u003eLeases apartments; implements and maintains effective advertising and marketing plan.\u003c/li\u003e\n\u003cli\u003eObtains bids and supervises capital or contract service.\u003c/li\u003e\n\u003cli\u003eMeets all corporate designated deadlines.\u0026nbsp;\u003c/li\u003e\n\u003cli\u003eImplement staff, program, and/or site improvements contained in budget and OPM.\u003c/li\u003e\n\u003cli\u003eImplement procedures as outlined in the Red Book.\u0026nbsp; (Emergency procedures manual)\u003c/li\u003e\n\u003cli\u003eSupervises and purchases janitorial, maintenance, and office supplies.\u003c/li\u003e\n\u003cli\u003eKeeps regional manager informed at all times in the areas of:\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eStatus of vacancies/projected occupancy:\u003c/strong\u003e\u003c/p\u003e\n\u003cul style=\u0022list-style-type: square;\u0022\u003e\n\u003cli\u003eCash flow situation.\u003c/li\u003e\n\u003cli\u003eExceeding budgeted expenses.\u003c/li\u003e\n\u003cli\u003eAny legal actions.\u003c/li\u003e\n\u003cli\u003ePerformance of on-site staff.\u003c/li\u003e\n\u003cli\u003eProperty conditions that may necessitate action by the owner.\u003c/li\u003e\n\u003cli\u003ePotential property liabilities or hazards.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eImplement a comprehensive marketing strategy to meet predetermined vacancy standards.\u003c/li\u003e\n\u003cli\u003eShows apartments.\u003c/li\u003e\n\u003cli\u003ePrepares monthly newsletters for the entire complex.\u003c/li\u003e\n\u003cli\u003ePlans and coordinates resident activities.\u003c/li\u003e\n\u003cli\u003ePlans and coordinates model apartments.\u003c/li\u003e\n\u003cli\u003eHolds regular Crime Watch meetings.\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch4\u003e\u0026nbsp;\u003c/h4\u003e\n\u003ch4\u003eMINIMUM REQUIREMENTS\u003c/h4\u003e\n\u003cul\u003e\n\u003cli\u003eKnowledge of government subsidy programs.\u003c/li\u003e\n\u003cli\u003eHigh level of knowledge as it relates to the compliance of housing programs throughout the portfolio such as section 202 and Tax Credit programs.\u003c/li\u003e\n\u003cli\u003eWorking knowledge of Microsoft Office Suite, Outlook, and Excel.\u003c/li\u003e\n\u003cli\u003eTwo years of experience in property management, leasing, and staff supervision.\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch5\u003e\u003c/h5\u003e\n\u003ch4\u003eKNOWLEDGE, SKILLS, AND ABILITIES\u003c/h4\u003e\n\u003cul\u003e\n\u003cli\u003eStrong marketing and leasing skills.\u003c/li\u003e\n\u003cli\u003eAbility to manage multiple projects or tasks.\u003c/li\u003e\n\u003cli\u003eProficient office skills.\u003c/li\u003e\n\u003cli\u003eWillingness to learn.\u003c/li\u003e\n\u003cli\u003eWillingness to coordinate resident activities.\u003c/li\u003e\n\u003cli\u003eExcellent communication and organizational skills\u003c/li\u003e\n\u003cli\u003eExcellent collection skills.\u003c/li\u003e\n\u003cli\u003eProficient on the computer.\u003c/li\u003e\n\u003cli\u003eDemonstrates a clear understanding and consistent use of YARDI software and EZ Labor.\u003c/li\u003e\n\u003cli\u003eExcellent accounting skills.\u003c/li\u003e\n\u003cli\u003eTyping speed of 40 to 50 wpm.\u003c/li\u003e\n\u003cli\u003eExcellent verbal, written, and communication skills.\u003c/li\u003e\n\u003cli\u003eBasic understanding of Affordable Housing Programs.\u003c/li\u003e\n\u003cli\u003eBasic knowledge of apartment maintenance and construction.\u003c/li\u003e\n\u003cli\u003eCommitment to property performance. Must have access to reliable transportation.\u003c/li\u003e\n\u003cli\u003eWillingness and ability to travel extensively between sites.\u003c/li\u003e\n\u003cli\u003eMust be willing to travel overnight and for extended periods as needed.\u003c/li\u003e\n\u003cli\u003eOffice hours may vary due to the specific needs of the property as determined by the director of property management and/or Regional Managers.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003ch4\u003eEDUCATION\u003c/h4\u003e\n\u003cul\u003e\n\u003cli\u003eAssociate degree or equivalent to two years of experience in property management, business, or real estate.\u003c/li\u003e\n\u003c/ul\u003e\n\u003ch4\u003e\u003c/h4\u003e\n\u003ch4\u003ePHYSICAL REQUIREMENTS\u0026nbsp;\u003c/h4\u003e\n\u003cul\u003e\n\u003cli\u003eOccasional lifting up to 25 pounds\u003c/li\u003e\n\u003cli\u003eAbility to sit for up to 8 hours at a time.\u003c/li\u003e\n\u003cli\u003eAbility to type.\u003c/li\u003e\n\u003cli\u003eWalking and stair climbing.\u003c/li\u003e\n\u003cli\u003eSmoke-free work environment.\u003c/li\u003e\n\u003cli\u003eQuiet to moderate noise level.\u003c/li\u003e\n\u003cli\u003eOvertime as necessary.\u003c/li\u003e\n\u003cli\u003eShowing apartments or walking property in adverse weather conditions.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003eThis job description is intended to provide information essential to understanding the scope of the property manager position.\u0026nbsp; It is not an exhaustive list of skills, duties, responsibilities, or working conditions associated with the position.\u003c/p\u003e

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