St.  Catherine University

Administrative Assistant

Location
Minnesota
Posted
Apr 23, 2021
Closes
May 08, 2021
Ref
20210099-STAFF
Category
Education
Employment Status
Full Time
The Academic Affairs and Human Resources divisions at St. Catherine University invite applications for a full time Administrative Assistant position.

This position provides administrative and general office support for the Dean of the School of Humanities, Arts and Sciences, Dean of the Henrietta Schmoll School of Health, and the Senior Vice President for Human Resources, Equity and Inclusion. This role plays a crucial part in the delivery of a high level of service to students at St. Kate's, ensuring student success during their time here.

Responsibilities:


  • Receive visitors to the offices of the Deans and manage and respond to incoming inquiries from employees, students or partners via mail, email, phone, or voicemail message.
  • Interact with all levels of management, faculty, staff, and students, as well as external partners, treating all with with respect and dignity.
  • Effectively manage multiple priorities simultaneously, taking work direction from multiple supervisors who have a high sense of urgency and short timelines.
  • Schedule appointments, meetings, and travel; maintaining supervisors' calendars.
  • Organize and maintain paper and electronic filing systems, initiate recurring administrative processes, coordinate projects, and assist in the completion of reports by researching and gathering required information and preparing report materials.
  • Manage multiple departmental accounts with active purchasing activities by reconciling accounts monthly, maintaining running balances of sub-accounts established within the department, and preparing financial reports which are relied on by the supervisor for making financial decisions.
  • Keep all sensitive information strictly confidential.
  • Organize, coordinate, plan, and conduct departmental events by:

    • Securing space, equipment and food
    • Preparing invitations, announcements, agendas, brochures, and packets and purchasing awards
    • Making travel arrangements and reservations
    • Overseeing the events as they occur.
  • Manage billing and payment process for venue and catering.
  • Provide technical support online for video conference meetings, phone conferences, interviews, etc.
  • Support the administrative business functions of the department by maintaining the website and databases, producing newsletters, and creating various forms of correspondence.
  • Deliver and pick up mail at the campus post office.


St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls nearly 5,000 students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications
  • HS diploma or GED
  • Three years of experience using Microsoft Office.
  • Experience managing complex calendar appointments.
  • Experience working respectfully and effectively with people of all cultures, religions and abilities.

Preferred Qualifications
  • Experience taking courses at the college or university level
  • College degree


We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

EEO Statement

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.

Application instructions for STAFF

Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment. Application deadline is May 7, 2021.


St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace



Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.

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