Payroll Tax Analyst
The Payroll Tax Analyst is an integral member of the HR organization with a key role in the delivery of high quality customer service to business leaders, managers, and employees, as well as the HR community.
They will partner with Finance and Payroll to ensure compliance of all federal, state, and local payroll tax laws and regulations for a US multi-company and multi-state payroll.
Duties & Responsibilities
Profitable Growth 10%
Focus on continuous improvement, best practices, and standardization
Driving Productivity Operational Excellence 80%
Responsible for the timely and accurate review and approval of all multi-state payroll tax liabilities
Partner with ADP to ensure accurate and timely tax filing, payment and YE processing ensuring all federal and state, local tax withholdings, unemployment tax, and W-2s are accurate and submitted timely
Review Workday tax data and address payroll tax reporting discrepancies in a timely manner
Perform general ledger reconciliations
Ensure that all unemployment rates are correct and up to date
Understand and stay current on federal and state tax requirements to ensure compliance.
Manage / support internal or external payroll tax related audits
Support the end to end processing of US weekly and biweekly payroll by ensuring employees are set up in the correct taxing authority.
Responsible for the end to end processing and reporting of stock exercises, vesting and relocation entries
Tier II support for customer tax and YE inquiries
Test system payroll / tax enhancements
Create / update all tax related process documentation
Provide payroll related reports e.g. tax credits, workers compensation etc.
Provide needed payroll and payroll related file support for annual audits e.g. retirement plans
Back up Payroll Lead with the management and processing of employee legal deductions e.g. garnishments, child support orders
Ensure tax withholdings are filed timely for all off cycle payrolls
Create and run audit reports
Responsible to maintain Federal Lock Letters
Work with Finance to ensure the accurate submittal of 1099s for decease employees
Partner with Finance on all workers compensation reporting requirements
Canada payroll processing back-up and year-end filings (RL-1 Summary, Ontario EHT, T2200 forms, etc)
Review acquisition activity, set up new state withholding, unemployment and local tax accounts as needed
Partner with HR Talent to get required documents for international employees/interns, and ensure correct tax set up
Partner with Finance Global Tax to process foreign entries and/or tax adjustments
Partner with Element Fleet Management vendor to include imputed income for employees with a car lease.
Empowering People 10%
Mentor and keep the Payroll processing team current in the federal, state, and local tax laws.
3+ years of Payroll tax experience
CPP certification strongly preferred
Workday experience preferred
ADP Smart Compliance experience preferred
Bachelor’s Degree Human Resources, Business, Finance, or related field is preferred
Competencies & Skills
Working knowledge of payroll processes
Technical skills in Microsoft based applications
Organized and able to perform tasks with attention to detail
Ability to present and write information in a clear and effective manner
Good interpersonal skills – team player attitude
High integrity, sound judgement and discretion regarding the handling of confidential information.
Ability to work effectively under pressure while maintaining a professional manner
Strong aptitude and solid analytical skills
We are proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.