CommonBond Communities

Portfolio Team Manager

Location
Saint Paul, MN
Posted
Jul 20, 2021
Closes
Aug 19, 2021
Ref
PORTF01705-2
Contact
CommonBond Communities
Category
Other
Job Type
Employee
Employment Status
Full Time
\u003cp\u003eHome is the foundation for everything in life. Since 1971, our model has been about supporting residents in finding stability and achieving their goals. It\u0026rsquo;s why we\u0026rsquo;re more than housing\u0026mdash;we combine quality affordable homes with our on-site Advantage Services\u0026mdash;because we believe that with the right support and opportunities, all people can thrive. Today, over 13,000 people\u0026mdash;families, seniors, veterans, and people with disabilities and other barriers\u0026mdash;call a CommonBond community \u0026ldquo;home.\u0026rdquo;\u0026nbsp; Our core values are Respect, Integrity, Partnership, Innovation, and Excellence. We live these values and look for people who embody them to represent our organization in the community. If this sounds like you, please consider joining our team.\u0026nbsp;\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eWhy CommonBond Communities?:\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eWork-life balance\u003c/li\u003e\n\u003cli\u003eCompetitive salary\u003c/li\u003e\n\u003cli\u003eEmployee referral program\u003c/li\u003e\n\u003cli\u003eComprehensive benefits package\u003c/li\u003e\n\u003cli\u003eEmployee recognition and rewards program\u003c/li\u003e\n\u003cli\u003eA respectful and growth-oriented workplace\u003c/li\u003e\n\u003cli\u003eA chance to make a difference in the community!\u003c/li\u003e\n\u003cli\u003eOngoing training and professional development\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003eCommonBond Communities invites qualified applicants to apply for the Portfolio Team Manager position at our Central Office\u0026nbsp;in Saint Paul, MN.\u0026nbsp;The Portfolio Team Manager (PTM) is responsible for the operation of fiscally sound, well-maintained and socially-healthy housing communities. The PTM provides leadership and guidance to property and services staff and is responsible for creating a team culture that achieves shared accountabilities. The PTM will have working knowledge of and is accountable for technical aspects of our work, most of which are accomplished through delegation to team members. The PTM will use leadership and relationship skills to develop employees and advance CommonBond\u0026rsquo;s mission.\u003c/p\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eESSENTIAL JOB FUNCTIONS \u0026amp; ASSOCIATED TASKS\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eLeadership \u0026amp; Supervision of staff\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eProvides leadership and guidance to property and services staff, and is responsible for creating a team culture that achieves shared accountabilities.\u003c/li\u003e\n\u003cli\u003eBuilds a strong team through hiring, supervision, and professional development of personnel.\u003c/li\u003e\n\u003cli\u003eHolds staff meetings to strengthen working relationships within and outside of team.\u003c/li\u003e\n\u003cli\u003eAssures site staff receives updated training regularly to ensure proficiency and skill building.\u003c/li\u003e\n\u003cli\u003eCoordinates with colleagues throughout CBC to identify trends and areas for improvement.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cstrong\u003eProperty Management\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003eCompletes or delegates quarterly site inspections.\u003c/li\u003e\n\u003cli\u003ePromptly responds to resident concerns or complaints.\u003c/li\u003e\n\u003cli\u003eParticipate in the on-call system to provide repairs and/or assistance 24 hours day 7 days week.\u003c/li\u003e\n\u003cli\u003ePrepares the team (or delegates the preparation) for inspections and audits. Ensures timely and thorough response or remediation as needed.\u0026nbsp;\u003c/li\u003e\n\u003cli\u003eAccountable for timely completion of HAP contract renewals and replacement reserve requests.\u003c/li\u003e\n\u003cli\u003eWorks with affiliate board and site staff on creating plans for preserving long-term affordability.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cstrong\u003e\u0026nbsp;Compliance\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u0026nbsp;Negotiates reviews and abides by all terms of the Management Agreements.\u003c/li\u003e\n\u003cli\u003eStays abreast of, monitors and complies with all compliance issues, laws, and code issues; specifically all fair housing laws, HUD rules and regulations, and LIHTC requirements, building fire and safety codes, state tenant/landlord laws.\u003c/li\u003e\n\u003cli\u003eEnsures compliance with all federal, state, and local laws pertaining to fair housing, ADA, all physical requirements, including but not limited to pool rules, fencing, lighting, etc.\u003c/li\u003e\n\u003cli\u003eEnsures compliance with all CommonBond Communities and Housing policies and procedures.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cstrong\u003e\u0026nbsp;Financial Management\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u0026nbsp;Develops, coordinates, communicates and adjusts plans as needed to ensure goals are met.\u003c/li\u003e\n\u003cli\u003eDrafts and secures arrival for annual operating plan and budget for resident/owner board.\u003c/li\u003e\n\u003cli\u003eReviews and approves all capital expenditures below $2,000.\u003c/li\u003e\n\u003cli\u003eReviews and approves all service contracts and contracted repairs below $2,000.\u003c/li\u003e\n\u003cli\u003eCompletes or delegates quarterly owner\u0026rsquo;s reports as required for each site.\u003c/li\u003e\n\u003cli\u003eCompletes budget packages for outside owners and regulatory agencies, including narrative summaries, market analysis, and forecasting, capital needs projections.\u003c/li\u003e\n\u003cli\u003eEnsures timely and accurate submission of reports, payables, etc.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cstrong\u003e\u0026nbsp;Program Administration \u0026amp; Evaluation\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u0026nbsp;Monitors performance metrics and take action to achieve shared accountabilities.\u003c/li\u003e\n\u003cli\u003eDevelops and monitor agreements with partners.\u0026nbsp;\u003c/li\u003e\n\u003cli\u003eSupports resource development activities, such as grant reporting, budget oversight, and identification and collection of in-kind resources.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cstrong\u003ePartnerships\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u0026nbsp;Contribute to a healthy, high-functioning, collaborative work environment across departments.\u003c/li\u003e\n\u003cli\u003eDevelop collaborative partnerships with other entities that can complement our mission.\u003c/li\u003e\n\u003cli\u003eIn select communities, provider oversight of third party provider\u0026rsquo;s implementation of services.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eMINIMUM REQUIREMENTS\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u0026nbsp;Three years\u0026rsquo; experience in a related field, including supervision experience.\u003c/li\u003e\n\u003cli\u003eExcellent interpersonal, verbal, and written communication skills.\u003c/li\u003e\n\u003cli\u003eCommitment and skills to advance CommonBond\u0026rsquo;s Equity Vision: We commit to becoming an anti-racist organization. CommonBond was created and participates in a society built on systemic oppression of Indigenous people and people of color, which is why we place equity at the core of our work with residents, employees, and the Board. We will also use our leverage to influence systems and add to the body of understanding around how housing can be a tool to dismantle inequities.\u003c/li\u003e\n\u003cli\u003eDemonstrated experience working within diverse communities, which include people of various ages, gender, sexual orientations, national origins, income levels, ability levels, religious affiliations, races, and languages.\u003c/li\u003e\n\u003cli\u003eWork well in a collaborative team environment with both internal and external partners.\u003c/li\u003e\n\u003cli\u003eWorking knowledge (or ability to quickly acquire) technical and analytical aspects of affordable housing and services field.\u003c/li\u003e\n\u003cli\u003eMust have access to reliable transportation and willingness and able to travel between sites.\u003c/li\u003e\n\u003cli\u003eAbility to provide back-up evening and weekend coverage for after-hours emergencies.\u003c/li\u003e\n\u003cli\u003eBecome certified in CPR and First Aid within six months of starting position.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003ePREFERRED SKILLS \u0026amp; EXPERIENCE\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u0026nbsp;Master\u0026rsquo;s degree and/or license in Social Work, human services or related field\u003c/li\u003e\n\u003cli\u003eThree years-experience with multi-site management.\u003c/li\u003e\n\u003cli\u003eExperience with HUD and other housing data management and reporting, i.e. Yardi.\u003c/li\u003e\n\u003cli\u003eKnowledge of community resources and service networks.\u003c/li\u003e\n\u003cli\u003eGrant and budget management experience.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e\u0026nbsp;PHYSICAL REQUIREMENTS\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\n\u003cli\u003e\u0026nbsp;Ability to sit for extended periods of time.\u003c/li\u003e\n\u003cli\u003eAbility to lift, carry, push and/or pull up to 25 lbs.\u003c/li\u003e\n\u003cli\u003eAbility to file documents.\u003c/li\u003e\n\u003cli\u003eAbility to enter data into a computer.\u003c/li\u003e\n\u003cli\u003eAbility to interact verbally with internal and external audiences.\u003c/li\u003e\n\u003cli\u003eAble to walk, climb stairs, stand and squat or perform property inspections and tours.\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e\n\u003cp\u003e\u0026nbsp;\u003c/p\u003e

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