St.  Catherine University

Administrative Assistant

Expiring today

Location
Minnesota
Posted
Jul 20, 2021
Closes
Jul 31, 2021
Ref
20210146-STAFF
Category
Education
Employment Status
Full Time
St. Catherine University and the School of Business invite applications for a full-time Administrative Assistant position supporting the Dean and departments.

Our School of Business prepares students to take action in an ever-changing, connected world. This position provides administrative and general office support for the Dean of the School of Business; the undergraduate departments of Business Administration and Apparel, Merchandising, and Design; and the Center for Sales Innovation. This role is the first point of contact internally and externally and has daily contact with students. The Administrative Assistant plays a crucial part in delivering great service to our students and supporting successful degree completion.

Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:
  • Health, dental, and vision insurance
  • 403b retirement plan access
  • Paid vacation and sick time
  • Free Tuition (tuition remission) at St. Kate's for employees and their families after one year of service
  • Six weeks of paid parental leave after one year of service




The Administrative Assistant manages a variety of tasks serving faculty who are highly dedicated and who have many critical deadlines. Our staff thrive in a dynamic environment where there are shifting priorities and where students are our first priority.

Responsibilities:
  • Provide and lead reception services via phone, email, and snail mail, ensuring a welcoming and positive experience for virtual and in-person visitors.
  • Manage calendars for department leaders including coordinating events, meetings, calls and travel, effectively and accurately juggling many details.
  • Interact with all levels of management, staff, faculty, students and external constituents with diplomacy, professionalism and confidentially.
  • Accurately organize and prioritize multiple tasks and responsibilities with coinciding deadlines, adapting to changing priorities.
  • Manage multiple departmental accounts with active purchasing activities by reconciling accounts monthly, maintaining running balances, and preparing financial reports.
  • Coordinate department related events in a timely and efficient manner.
  • Provide technical support online for video conference meetings, phone conferences, and interviews.
  • Support the administrative business functions of the department by maintaining the website and databases, producing newsletters, and creating various forms of correspondence.
  • Identify and resolve issues and improve process efficiencies.


St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications
  • High School diploma or GED
  • Experience using either the Google suite or the Microsoft office suite and a Publisher program
  • Experience organizing many tasks and projects with conflicting priorities
  • Experience interacting respectfully and effectively with people of all cultures
  • Experience successfully meeting deadlines on time

Preferred Qualifications
  • Intermediate-level experience using both the Google and Microsoft office suites and photo editing, design, database entry, and social media account management
  • Web site editing experience
  • Experience creating and managing data repositories
  • Advanced experience with Excel
  • Office Management experience




We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

EEO Statement

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.

Application instructions for STAFF

Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment. For information, contact Craig Roger at caroger @stkate.edu . Application deadline is July 30, 2021.

Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID -19 vaccination series unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine .


St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace


Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.

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