Office Manager

Location
Cedar Riverside Neighborhood, Minneapolis, Minnesota
Salary
$20-$22 / hour plus health care and SIMPLE IRA with matching.
Posted
Jul 21, 2021
Closes
Aug 16, 2021
Job Type
Employee
Employment Status
Full Time

Lottsa Tax & Accounting Services, Inc. and our affiliate Lottsa Financial Services, Inc. seek to hire a highly proactive, capable year-round Office Manager.  (www.lottsa.com)

Candidate skills and qualifications:

  • Highly competent and comfortable with computers & technology, including cloud-based programs
  • Ability to proactively identify tasks and projects to improve processes at Lottsa
  • Willingness and ability to take ownership over tasks and serve as Project Manager
  • Experience and skill with Microsoft Office applications
  • Organized and detail-oriented
  • Flexible, with willingness to work more hours during January-April Busy Season
  • Patient with others (clients and colleagues)
  • Excellent written and verbal communication skills both with clients and colleagues
  • Prioritizes client confidentiality

Primary job tasks:

  • Create and distribute invoices to clients; manage payments; field client questions
  • Initiate and coordinate bulk client communications, both paper and electronic
  • Work with off-site IT support to manage and maintain office tech systems including phones, computers, remote access, and cloud-based tools
  • Assist Receptionist with tasks including scanning, filing, packaging tax returns, e-filing, interfacing with and greeting clients, answering phones
  • Onboarding new clients and setting them up across multiple databases
  • Manage and maintain scheduling system (Calendly with Zoom integration)
  • Basic website maintenance and updates
  • Manage office scheduling and staffing

What Lottsa offers:

  • Between 75% and full-time position, with heavier hours during tax season (January – April) and flexibility the rest of the year.
  • Employment benefits include employer-sponsored health insurance coverage, retirement plan (SIMPLE IRA), paid holidays, and paid time off.
  • Minneapolis office near Green Line and U of MN Carlson Business School.
  • Progressive values among compassionate, caring staff and clients.

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