St. Catherine University welcomes applications for a full-time Administrative Assistant position that will support two senior leadership team members, the Senior Vice President for Human Resources, Equity & Inclusion, and the Senior Vice President for Enrollment Management & Athletics.

Our Enrollment Management & Athletics division represents all of our student recruitment efforts, connecting potential students with why St. Catherine University is the right fit. Our Human Resources, Equity & Inclusion team visions the St. Kate's community as one that is inclusive and where all are welcome. We collaborate with leaders across campus to create practices that move us toward a culture of inclusive excellence, which is part of the university's strategic initiatives . As the first point of contact, the Administrative Assistant represents both division leaders in a respectful and professional manner to internal and external constituents.

Responsibilities:

• Manage snail mail, email, phone calls and meeting requests, screening for urgent issues and engaging contacts as helpful to gather information and respond to questions.
• Manage calendars, using independent decision making in finding mutually available times for various groups to meet.
• Prepare for meetings, record and transcribe minutes at selected meeting groups, summarize meeting feedback and proofread documents as needed.
• For events, secure space and equipment, order food, prepare invitations and announcements, create agendas and information packets, and manage billing and processing payments.
• Assist leaders in coordinating large amounts of information and a high volume of requests, some of which may compete for prioritization.
• Exercise discretion and a high degree of confidentiality.
• Ensure materials needed for upcoming meetings are prepped and provided.
• Provide online technical support for video conference meetings, phone conferences, interviews, etc.
• Organize and maintain paper and electronic filing systems, initiating recurring administrative processes for efficiency.
• Coordinate projects and assist in the completion of reports by researching and gathering information to create the final product.
• Accurately prepare and submit monthly expense reports, processing invoices and logging vendor agreements.
• Demonstrate initiative to anticipate needs and create solutions that are efficient, effective, and professional.
• Collaborate with the other Senior Leadership Team Assistants and with Administrative Assistants throughout the University.

St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications

• Experience creating a warm and professional welcome to all.
• Experience drafting and proofreading respectful and professional correspondence to internal and external customers and constituents.
• Experience successfully collaborating with partners across a business who all come from a variety of backgrounds, from individual contributors to executives.
• Experience planning event logistics, solving problems as they arise.
• Experience managing a wide variety of tasks and projects, operating under tight timelines.
• Professional experience using Microsoft Office software and the Google suite of products.
• Experience handling confidential information respectfully and discreetly.

Preferred Qualifications

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

EEO Statement

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.

Application instructions for STAFF

Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment. For information, contact Danae at dachoquette618 @stkate.edu . Application deadline is October 3, 2021.

Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID -19 vaccination series unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine .

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.