Calendar Clerk

Position:           Calendar Clerk for the Honorable Katherine Constantine

Salary:             CL 27 ($55,593 - $90,374) Based on qualifications 

Location:         Minneapolis, Minnesota – Work to be performed on-site at the U.S. Courthouse in Minneapolis.  After successfully completing the training period, a limited telework schedule may be available.

Hours:             8:30 am to 5:00 pm, Monday through Friday

Closing date:   October 4, 2021

The United States Bankruptcy Court for the District of Minnesota is accepting applications for a full-time Calendar Clerk.

Position Overview:

The calendar clerk manages the judge’s court calendar and adversary proceeding (lawsuits within bankruptcy cases) caseload. Representative duties include scheduling evidentiary and other hearings, pretrial matters and trials, and overall management of the judge’s caseload. The calendar clerk acts as liaison to the judge, the judge’s staff, the clerk’s office, the bar and the public, to ensure efficient case processing.

The Calendar Clerk position reports to the chief deputy clerk of court, as well as the judge.

Representative Duties:

• Schedules all hearings and trials in consultation with attorneys and other parties, the judge and chambers staff, as necessary, and documents all such matters on the court’s electronic calendar.
• Serves as a source of procedural information regarding the scheduling and rescheduling of conferences, hearings and trials, as well as the procedures of the clerk’s office and the special procedures and preferences of the judge.
• Assists the judge in maximizing efficient use of court time by gauging the appropriate amount of time to be allotted to a trial or hearing and scheduling matters accordingly.
• Creates, maintains and manages the electronic calendar for both internal and external use.
• Provides the judge with status reports concerning upcoming calendars, including matters settled, stricken or continued. Review cases or reports for necessary actions.
• Dockets all pleadings in adversary proceedings.  Monitors the progress of pending adversary proceedings, including assessing whether service has been effectuated or a response to the complaint filed.  Creates and enters appropriate notices and orders, including scheduling and trial orders. 
• Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring the presence of all necessary participants, and managing exhibits. Take notes of the proceedings, rulings, and notices, and preparing and entering minute entries and orders, as needed.
• Record court proceedings, including managing and organizing exhibits in court proceedings and troubleshooting electronic evidence presentation systems.
• Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed.
• Maintains confidentiality and interacts tactfully with other judges, court personnel, other agency personnel, court security, members of the bar and the public.
• Other duties as assigned, such as, for example, performing case administration duties, providing training or assistance to other employees, and other administrative tasks.

Minimum Qualifications:

To qualify for the position of calendar clerk, candidates must have four years of office experience (2 years general, 2 years specialized). Preferred candidates should have a minimum of two years post-high school education. Salary commensurate with experience, current salary and qualifications.

General Experience:

Progressively responsible clerical, office, or other work which indicates the possession of or ability to acquire the particular knowledge and skills needed to perform the duties of the position.

Specialized Experience:

Progressively responsible clerical or administrative experience requiring the regular use of technology for word processing, data entry or report generation, a command of specialized terminology, and a demonstrated ability to understand and apply a body of rules, regulations or laws.  Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred Skills:

Demonstrated experience in word processing, web-based environments, and data entry are required. Familiarity with electronic case filing, especially the CM/ECF (Case Management/ Electronic Case Filing) system, is desirable.

Good judgment, sound ethics, the ability to apply concepts to determine what action needs to be taken, excellent oral and written communication skills, and good proofreading skills are essential. Demonstrated ability to work independently and multi-task.

Candidates must be extremely well-organized, detail-oriented, highly motivated, dependable, and able to multitask in a fast-paced environment. Previous court experience a plus. A college degree also a plus.

Additional Requirements:

Applicants must be citizens of the United States or be authorized to work in the United States. See citizenship requirements:
https://www.uscourts.gov/careers/search-judiciary-jobs/citizenship-requirements-employment-judiciary

This position is subject to an FBI fingerprint check.

The United States Bankruptcy Court requires employees to adhere to a Code of Ethics and Conduct which is available to applicants for review upon request.

Incumbents are hired subject to a probationary period of no less than six months.  All court employees are “at will” employees, and therefore, may be removed from their positions at any time.

Federal Employee Benefits:

• Paid vacation and paid sick leave.
• Optional participation in choice of health plans, dental and vision insurance programs, group life insurance program, long term care insurance, and optional participation in a pre-tax flexible spending account plan for commuter reimbursement, and dependent care and medical expenses not covered by health insurance.
• Participation in the Federal Employee Retirement System (FERS).
• Optional participation in the Thrift Savings Plan with matching contributions (similar to 401K).
• Public transit subsidy as the budget permits.
• 11 paid holidays per year.
• Options for some telework.

This position is subject to mandatory EFT (Electronic Funds Transfer) participation for payment of net pay.

Application Procedure:

Qualified applicants should email a cover letter and resume in a single document to: mnb_applications@mnb.uscourts.gov. Please refer to ANNOUNCEMENT #2021-09 in the email transmittal. 

Applications are held in strict confidence and will be accepted through October 4, 2021.

Only the most qualified applicants will be contacted for personal interviews. No telephone calls please.

Applicants to be interviewed will be asked to provide a completed Application for Judicial Branch Federal Employment (Form AO 78) and a list of references.

Due to the pandemic, interviews may be held virtually. The U.S. Bankruptcy Court is not authorized to reimburse candidates for interview or relocation expenses.

The court provides reasonable accommodations to applicants with disabilities.

The U.S. Bankruptcy Court reserves the right to modify the conditions of this job announcement, to withdraw the announcement, to fill the position sooner than the closing date indicates, or to fill more than one position, without any prior written or other notice. Applications will be held for up to six (6) months and may be considered for any additional openings.

Please visit the employment (http://www.mnb.uscourts.gov/employment) section of our website for other requirements and benefits information.

THE UNITED STATES BANKRUPTCY COURT IS AN EQUAL OPPORTUNITY EMPLOYER.