Part-Time Office Assistant

Location
Hibbing, Minnesota
Posted
Oct 07, 2021
Closes
Jan 06, 2022
Employment Status
Part Time

Job Details Description  

Job Summary: Assist purchasing department on basic office administration. Basic data entry, transfer of purchase orders within ERP system, complete inventory and non-inventory counts, and other duties as assigned for the L&M Plant locations. 

Essential Job Functions:

  • Run “Open Purchase Order” reports for each purchaser in all plants and review for accuracy daily.
  • Follow up with suppliers on order status, report back any shortages or potential shortages to appropriate purchaser.
  • Run Jobs with late due dates for both Hibbing and Yankton on scheduled days and reschedule any jobs found in the Epicor dashboard.
  • Check “Hitlist” for tube order date changes in Yankton and make necessary changes on the POs to match. Contact CS Rep to re-schedule interplant job accordingly.  
  • Update pricing trackers, graphs and excel sheets to match changes (i.e., Copper Comex/LME, Steel CRU’s, etc.)
  • Update Price Increase Spreadsheet and the Pricing Book with correct present date.
  • Handle Yankton’s online ordering.
  • Perform work in a safe manner and follow all safety guidelines and procedure.
  • Domestic and international travel required and could include weekend travel depending on the project, if needed.
  • Perform related work or other job duties as required by supervisor.

Knowledge, Skills and Abilities Required for Entry Level:

  • Regular and Reliable Attendance.
  • Computer skills and knowledge of ERP systems.
  • Proficient data entry skills using Microsoft Office 365 Word, Excel, and Outlook.
  • Communicate in English, effectively and clearly, by both written and verbal means.
  • Demonstrate maturity, intelligence, cooperation, and discretion.
  • Work effectively with fellow employees and independently.
  • Must be dependable and reliable under both supervised and unsupervised conditions.
  • Ability to pass a pre-employment physical, drug/alcohol and background test.

Minimum Qualifications for Application:

High School Diploma or GED 

Preferred Qualifications:

Knowledge of Epicor or similar ERP system.

Experience in Lean Manufacturing.

Qualifications Education Required

HS Diploma or GED or better.

Experience Required

3 years: Office administration

Licenses & Certifications Preferred

Driver's License