St.  Catherine University

Administrative Assistant - School of Humanities, Arts & Sciences

Location
Minnesota
Posted
Oct 21, 2021
Closes
Nov 05, 2021
Ref
20210194-STAFF
Category
Education
Employment Status
Full Time
The Academic Affairs division at St. Catherine University invites applications for a full time Administrative Assistant position.

This position supports the School of Humanities. Arts & Sciences ( SHAS ). where we have exciting plans for incredible student experiences. One highlight is that we are organizing an Integrated Learning Series over the next two years that will explore and discuss the conditions for, and the implications of, Indigenous thought leadership. Another project is to use data to enhance the student experience and advance equity. The Administrative Assistant supports the Dean of the School of Humanities, Arts and Sciences and plays a crucial part in the delivery of a high level of service to students at St. Kate's, ensuring student success during their time here.

Responsibilities:

  • Receive visitors and manage and respond to incoming inquiries from employees, students or partners via mail, email, phone, or voicemail message.
  • Interact with all levels of management, faculty, staff, and students, as well as external partners, treating all with with respect and dignity.
  • Effectively manage multiple priorities simultaneously, taking work direction from multiple supervisors who have a high sense of urgency and short timelines.
  • Schedule appointments, meetings, and travel; maintaining supervisors' calendars.
  • Organize and maintain paper and electronic filing systems, initiate recurring administrative processes, coordinate projects, and assist in the completion of reports by researching and gathering required information and preparing report materials.
  • Manage multiple departmental accounts with active purchasing activities by reconciling accounts monthly, maintaining running balances of sub-accounts established within the department, and preparing financial reports which are relied on by the supervisor for making financial decisions.
  • Keep all sensitive information strictly confidential.
  • Organize, coordinate, plan, and conduct departmental events by:
    • Securing space, equipment and food
    • Preparing invitations, announcements, agendas, brochures, and packets and purchasing awards
    • Making travel arrangements and reservations
    • Overseeing the events as they occur.




  • Manage billing and payment process for venue and catering.
  • Provide technical support online for video conference meetings, phone conferences, interviews, etc.
  • Support the administrative business functions of the department by maintaining the website and databases, producing newsletters, and creating various forms of correspondence.
  • Deliver and pick up mail at the campus post office.


St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications
  • HS diploma or GED
  • Three years of experience using Microsoft Office.
  • Experience managing complex calendar appointments.
  • Experience working respectfully and effectively with people of all cultures, religions and abilities.




Preferred Qualifications
  • Experience taking courses at the college or university level
  • College degree




We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

EEO Statement

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.

Application instructions for STAFF

Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment. For information, contact Jeff Johnson at jtjohnson@stkate.edu . Application deadline is November 4, 2021.

Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID -19 vaccination series unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine .

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.

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