St.  Catherine University

Registrar

Location
Minnesota
Posted
Jan 07, 2022
Closes
Feb 16, 2022
Ref
20210240-STAFF
Category
Education
Employment Status
Full Time
St. Catherine University and the Office of the Provost invite applications for the position of Registrar.

The Office of the Registrar is critical to providing a seamless experience for traditional, graduate, and adult students from a wide range of backgrounds. The Registrar is a university leader who ensures excellent service to students and supports our mission to educate women to lead and influence. Oversight of daily operations in the office contributes to the success of the university's strategic initiatives and positively impacts student success and achievement. This position creates policies and implements technologies in support of academic programs and enrollment efforts and collaborates across all schools and departments to ensure the smooth functioning of the university. Responsibilities include:

Systems Oversight
  • Manage student information system, degree audit system, transcript system.
  • Ensure ease of usability for all systems overseen by the Registrar's Office for students, faculty, and staff by providing in-person and online training resources.
  • Utilize systemic tools to develop efficient processes for registration, degree audit, grade reporting and similar functions.




Operations

  • Ensure quality service and user support to all students, faculty, and staff on matters relating to course registration and student records.
  • Collaborate with the Office of Admissions, the Office of Financial Aid, and the Office of Academic Advising to direct the “matriculation hand-off” with each cohort of new students.
  • Organize and oversee the course registration process, development of class schedule, review of degree audits and processes related to transfer credit review.
  • Provide leadership and supports Commencement program creation, diploma preparation, and participates in Commencement activities.


Curriculum Management, Scheduling, Academic Program Support
  • Oversee update and publication of the course catalog to ensure accuracy for all policies and programs.
  • Coordinate development of the course schedule and academic calendar for all terms each year.
  • Play a key role in curriculum management to ensure adequate but efficient balance of course offerings; support academic program initiatives to help determine viability of programs adjustments; including best practices, policy and procedure adherence and information gathering.


Policy, Compliance & Reporting
  • Administer academic policy in accordance with federal law, AACRAO (American Association of Collegiate Registrars and Admissions Officers) guidelines, accrediting agency guidelines, and the University Catalog.
  • Ensure compliance with regulation and reporting requirements including: NC- SARA & related reports; IPEDS ; Veterans Administration, National Student Clearinghouse.
  • Assist Institutional Research with Official Enrollment reports.
  • Ensure confidentiality, security, and accuracy of all student academic records.


Staff Supervision & Budget Management

  • Provide superior personnel management and leadership to train, develop, lead, and evaluate high-performing, customer-facing professional staff.
  • Manage the Office of the Registrar, including hiring and supervising staff, managing the office's budget, and ensuring the responsibilities of the office are being executed in an efficient, professional, and student-centered manner.
  • Foster an inclusive work environment


St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications
  • Bachelor's Degree
  • Five (5) years progressive administration/management experience in higher education that includes experience supervising professional staff.
  • Experience administering student information ERP systems.
  • Expertise in FERPA and other federal/state compliance requirements.
  • Demonstrated ability to analyze data with a variety of tools including Excel, Access, SPSS
  • Experience with Evisions Argos or other report writing tools.
  • Proficiency with Microsoft Office Suite.




Preferred Qualifications
  • Master's Degree
  • Experience using Banner software
  • Project management skills
  • Proven ability to learn new software applications, particularly those with integrative databases
  • Proven ability to work collaboratively with a wide variety of individuals




We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

EEO Statement

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.

Application instructions for STAFF

Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment. For information, contact Denise Baird at dmbaird417@stkate.edu . Applications will be considered as they are submitted.

Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID -19 vaccination series unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine .

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.

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