St.  Catherine University

Administrative Assistant - Academic Affairs

Location
Minnesota
Posted
Dec 10, 2021
Closes
Jan 29, 2022
Ref
20210217-STAFF
Category
Education
Employment Status
Full Time
St. Catherine University welcomes applications for a full-time Administrative Assistant position that will provide administrative and general office support for the Dean of Health Sciences and the Assistant Provost for Accreditation and Academic Accountability.

St. Catherine University is a Minority Serving Institution ( MSI ) and our graduates have the highest economic mobility rates of all Minnesota private colleges. In this role you will support vibrant programs in the health professions and contribute to projects that positively impact student academic success. The Assistant Provost for Accreditation and Accountability leads efforts to ensure student learning. Our Health Sciences programs are top notch, levering our students into careers with wages that support families. Responsibilities include:


  • Complete a wide array of general office tasks including ordering office supplies, calendar management, scheduling and attending departmental and program-specific meetings, recording and distributing minutes, schedule appointments, travel, reports, etc.
  • Manage and respond to incoming inquiries from students, partners or faculty and treat all with respect and dignity.
  • Effectively manage multiple priorities simultaneously, taking work direction from supervisors who have a high sense of urgency and short timelines.
  • Provide technical support online for video conference meetings, phone conferences, interviews and more.
  • Support the administrative business functions of the department by maintaining the website and databases, producing newsletters, and creating various forms of correspondence.
  • Manage office and equipment set-up for new employees and create new hire orientation schedules and training agendas.
  • Assist with organization and submission of accreditation documentation for both Higher Learning Commission and MN Office of Higher Education.
  • Manage multiple departmental accounts with active purchasing activities by reconciling accounts monthly, maintaining running balances of sub-accounts established within the department, and preparing financial reports which are relied on by the supervisor for making financial decisions.
  • Coordinate event logistics for recurring department events including scheduling meeting spaces, catering and more.




St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications
  • High school diploma or equivalent.
  • Three years of experience in administrative support including drafting and editing reports and other communications.
  • Proficiency with Microsoft Office Suite, Google Suite and video meeting tools.

Preferred Qualifications
  • Experience working in higher education




We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

EEO Statement

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.

Application instructions for STAFF

Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment.

Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID -19 vaccination series unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine .

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.

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