St.  Catherine University

Administrative Assistant - Human Resources, Equity & Inclusion

Location
St. Paul, MN
Posted
May 13, 2022
Closes
Jun 12, 2022
Ref
1-20220306-STAFF
Contact
St. Catherine University
Category
Other
Job Type
Employee
Employment Status
Full Time
Position Information

Position Title Administrative Assistant - Human Resources, Equity & Inclusion Division Human Resources, Equity & Inclusion Department/Office Human Resources Position Summary Information

Advertisement St. Catherine University and the Human Resources, Equity & Inclusion (HREI) team invite applications for a full-time Administrative Assistant position covering the front desk for our department.

The HREI team visions the St. Kate’s community as one that is inclusive and where all are welcome. We support faculty, staff and student employees by being promptly responsive to their questions. Employees at St. Kate’s feel a deep connection to the University’s Mission and Vision, and they live their values at work. Benefits available to full-time employees include:
  • Paid vacation and sick time
  • 20 days of paid holidays
  • Health, dental, and vision insurance
  • 403b retirement plan access with match
  • Free tuition for employees and dependents after one year of service
  • Six weeks of paid parental leave after one year of service

Our Administrative Assistant represents HREI to all customers as a helpful resource and collaborative partner, greeting, serving and supporting people of all cultures. Responsibilities are to:

  • Create a friendly and welcoming environment for a diverse array of faculty, staff, students and the community.
  • Promptly answer the main HR phone line and respond to email inquiries in the HR@stkate.edu email box.
  • Oversee the collection and input of all employment data into the HRIS system from background check through onboarding and the life cycle of an employee.
  • Upload all employee records into the online filing system, ensuring information is indexed accurately.
  • Conduct, track and record background studies and motor vehicle record checks.
  • Manage calendar scheduling, registration and recordkeeping for trainings, exit interviews, and other areas as needed.
  • Provide administrative support to the Director of Human Resources as needed and/or upon request.
  • Order office supplies, copy and fax documents as needed.
  • Support the coordination of campus events that are managed within the HR department.

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats. Minimum Qualifications
  • High school diploma or GED
  • Two years of work experience that includes administrative support for an individual or a department
  • Data entry and database experience
  • Proficiency in the Microsoft Office and Google suite of products

Preferred Qualifications
  • Human Resources exposure in the office or in school
  • Experience working in Banner
  • Experience taking college or university level course work

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service. EEO Statement St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565. Application instructions for STAFF Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment.

Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID-19 vaccination series, including a booster, unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine.

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org. Posting Detail Information

Posting Number 20220306-STAFF Posting Start Date 05/12/2022 Application Deadline 05/26/2022 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * St. Kate’s is committed to making Inclusive Excellence a reality and has identified “Drive a Culture of Inclusive Excellence” as one of six priorities in the strategic plan. Give a specific example of how you have promoted a culture that values diversity, equity and inclusion in your current or recent role(s). 

    (Open Ended Question)

  2. * Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID-19 vaccination series, including booster, unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine. We include this information to ensure that candidates are aware of and acknowledge understanding of the new requirement.  
    • I have read and understand the requirement.
  3. * Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States. 
    • Yes
    • No
  4. * St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer employment visa sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
    • Yes
    • No
    • Maybe
  5. * Can you perform the essential functions of this position with or without accommodation?
    • Yes
    • No
  6. * How did you hear about this opportunity?
    • St. Catherine University website
    • St. Catherine University employee
    • Academic Jobs
    • American College Personnel Association (ACPA)
    • Association of Catholic Colleges/Universities
    • Association of Student Affairs at Catholic Colleges and Universities
    • Chronicle of Higher Education
    • College or University website
    • Council of Independent Colleges
    • DisabilityConnect.com
    • Diverse: Issues in Higher Education
    • DiversityConnect.com
    • Facebook
    • Google Jobs
    • HigherEdJobs
    • Higher Education Case Managers Association (HECMA)
    • Higher Education Recruitment Consortium (HERC)
    • Hispanic Outlook on Education Magazine
    • IMDiversity
    • Indeed
    • Inside Higher Ed
    • Insight Into Diversity
    • Latinos in Higher Ed
    • LGBTConnect.com
    • LGBTQ in Higher Education
    • LinkedIn
    • Minnesota College Professionals Association
    • Minnesota Council of Nonprofits
    • MinnesotaWorks.net/Minnesota Workforce Center
    • Minority Jobs
    • NAFSA: Association of International Educators
    • National Association of Independent Colleges and Universities
    • National Association of Student Personnel Administrators (NASPA)
    • National Conference on Race and Ethnicity (NCORE)
    • OutandEqual.com
    • People of Color in Higher Education
    • Pioneer Press
    • Pollen Midwest
    • Saint Paul Chamber of Commerce (SPACC)
    • SimplyHired.com
    • Star Tribune
    • StudentAffairs.com
    • Twin Cities Senior Student Affairs Officers listserv
    • Twitter
    • VeteransConnect.com
    • Women in Higher Education
    • ZipRecruiter
    • Other
Applicant Documents Required Documents
  1. Resume
Optional Documents
2004 Randolph Avenue
St. Paul, MN 55105
800-945-4599
651-690-6000 Human Resources
Derham Hall 113
651-690-6565
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