St.  Catherine University

Executive Assistant for Institutional Advancement

Location
Minnesota
Posted
May 17, 2022
Closes
Jun 13, 2022
Ref
20220307-STAFF
Category
Education
Employment Status
Full Time
Posting Details

Position Information

Position Title
Executive Assistant for Institutional Advancement
Division
Institutional Advancement
Department/Office
Institutional Advancement (IA)

Position Summary Information

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The Institutional Advancement (IA) team at St. Catherine University invites applications for a full-time Executive Assistant position.

The Executive Assistant supports the Executive Vice President ( EVP ) of Institutional Advancement, the Vice President of Development & Alumni Relations, and the Director of Campaign Operations. This calls for a high volume interactions with philanthropists, consultants, and University leadership. The position also supports team initiatives and projects and manages a variety of tasks of varying priority levels and timelines at any given time. Join a team that works in an exciting environment at a breakneck pace with high volume and high customer service delivery. Our ideal candidate is an independent decision-maker who can re-prioritize on a dime to accommodate emerging needs and motivate a diverse team to achieve. Responsibilities include:

  • Connects with donors and external partners on everything from scheduling to finalizing agreements.
  • Tracks and analyzes data to keep Major Gift Officers on track with donor appointments and gift administration.
  • Runs point on all data needed from our electronic donor information system and other databases. This includes gathering data, updating data, and reporting out on information.
  • Tracks and enters contact reports to ensure adequate records are kept on donor interactions using established databases.
  • Manages candidate communication and tracking for open positions and onboards new employees to the department.
  • Aids the operations team in mapping and documenting processes for improved communication and clarity on roles and responsibilities for business processes.
  • Manages the EVP's calendar including coordinating events and meetings, calls and travel.
  • Drafts and edits communication on behalf of EVP .
  • Prepares for meetings, keeping minutes for multiple meeting groups, summarizing meeting feedback and proofreading documents.
  • Schedules and coordinates events and meeting logistics, both internal and external.
  • Prepares for multiple regular and one-off meetings. Attends meetings and records, transcribes, and distributes minutes, summarize meeting feedback.
  • Organizes and prioritizes multiple tasks and responsibilities with high attention to detail.
  • Interacts with all levels of management, staff, faculty, students and external constituents with diplomacy and professionalism.
  • Ensures that all of our audiences receive excellent customer service and follow-through on requests.
  • Collaborates with team members and internal and external audiences to ensure projects are completed in a timely fashion.


St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications
  • High School Diploma
  • Two (2) years of experience in an administrative support role
  • Experience working with Microsoft Office suite, Google suite
  • Experience entering data into database systems and reporting on systems data


Preferred Qualifications
  • Bachelor's degree
  • Experience with Banner, Reeher or another advancement database.


We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

EEO Statement

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.

Application instructions for STAFF

Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment.

Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID -19 vaccination series, including a booster, unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine .

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.

Posting Detail Information

Posting Specific Questions

Required fields are indicated with an asterisk (*).
  1. * St. Kate's is committed to making Inclusive Excellence a reality and has identified “Drive a Culture of Inclusive Excellence” as one of six priorities in the strategic plan. Give a specific example of how you have promoted a culture that values diversity, equity and inclusion in your current or recent role(s).
    (Open Ended Question)
  2. * Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID-19 vaccination series, including booster, unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine. We include this information to ensure that candidates are aware of and acknowledge understanding of the new requirement.
    • I have read and understand the requirement.
  3. * Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States.
    • Yes
    • No
  4. * St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer employment visa sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
    • Yes
    • No
    • Maybe
  5. * Can you perform the essential functions of this position with or without accommodation?
    • Yes
    • No
  6. * How did you hear about this opportunity?
    • St. Catherine University website
    • St. Catherine University employee
    • Academic Jobs
    • American College Personnel Association (ACPA)
    • Association of Catholic Colleges/Universities
    • Association of Student Affairs at Catholic Colleges and Universities
    • Chronicle of Higher Education
    • College or University website
    • Council of Independent Colleges
    • DisabilityConnect.com
    • Diverse: Issues in Higher Education
    • DiversityConnect.com
    • Facebook
    • Google Jobs
    • HigherEdJobs
    • Higher Education Case Managers Association (HECMA)
    • Higher Education Recruitment Consortium (HERC)
    • Hispanic Outlook on Education Magazine
    • IMDiversity
    • Indeed
    • Inside Higher Ed
    • Insight Into Diversity
    • Latinos in Higher Ed
    • LGBTConnect.com
    • LGBTQ in Higher Education
    • LinkedIn
    • Minnesota College Professionals Association
    • Minnesota Council of Nonprofits
    • MinnesotaWorks.net/Minnesota Workforce Center
    • Minority Jobs
    • NAFSA: Association of International Educators
    • National Association of Independent Colleges and Universities
    • National Association of Student Personnel Administrators (NASPA)
    • National Conference on Race and Ethnicity (NCORE)
    • OutandEqual.com
    • People of Color in Higher Education
    • Pioneer Press
    • Pollen Midwest
    • Saint Paul Chamber of Commerce (SPACC)
    • SimplyHired.com
    • Star Tribune
    • StudentAffairs.com
    • Twin Cities Senior Student Affairs Officers listserv
    • Twitter
    • VeteransConnect.com
    • Women in Higher Education
    • ZipRecruiter
    • Other

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

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