Part-time Receptionist

This position is an hourly part-time position and is not eligible for benefits. Weekly Schedule:  Mon - Fri, 10am - 2pm with a 15 minute break. 

Job Summary: Responsible for all receptionist and administration duties. This position will answer and direct phone calls, greet customers/vendors, do data entry tasks, scan files, be the back-up to our accounts payable and receivable positions. They will be the “face” of the company for all visitors and will be responsible for the first impressions.

Essential Job Functions:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Greeting and welcoming guests and providing them with a positive first impression of the organization.
• Answering, screening, and forwarding incoming phone calls.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges and PPE).
• Order front office supplies and keep inventory of stock.
• Receiving and sorting daily mail/deliveries.
• Prepare mailings with postage, use of postage meter and delivery to post office.
• Type memos, letters and other correspondences.
• Assist accounting staff with filing, data entry, photo copying, scanning and special projects.
• Ensure reception area is tidy and presentable, with all necessary stationery and materials.
• Back-up to accounts payable and receivable positions.
• Perform work in a safe manner and follows all safety guidelines and procedure.
• Domestic and international travel required and could include weekend travel depending on the project.
• Performs related work or job duties as required by supervisor/manager.

Knowledge, Skills and Abilities Required for Entry Level:

• Excellent knowledge of MS Office (especially Excel and Word)
• Hands-on experience with office equipment (e.g. fax machines, printers, copy machines and computers)
• Work under pressure, establish priorities, and perform other duties while answering the telephone
• Ability to be resourceful and proactive when issues arise
• Must be detailed orientated, multitask, and have strong interpersonal skills
• Communicate, in English, effectively and clearly by both written and verbal means
• Provide great phone etiquette while maintaining courteous and professional behavior
• Demonstrate maturity, cooperation, confidentiality and discretion
• Work effectively with fellow employees and independently
• Dependability under both supervised and unsupervised conditions
• Ability to pass a pre-employment physical, drug, alcohol and background test.

Minimum Qualifications for Application:

High School Diploma or GED with a minimum of 3 years of experience in an office position.